1.Window Layout: GIS Viewer #

The GIS Viewer window is divided into the table of contents on the left, and the data frame on the right.

The table of contents is organized as a structure containing layers and their corresponding attributes.

GIS Viewer

Note In order for the attribute label POOL to show in GIS, you must go to Tools > Code File Maintenance > Improvement > Details > Type Codes and find the code(s) that are for pools. Select each pool code and click Details. Then, on the Improvement Type Details dialog box, select the check box Mark as Pool.

Last updated on June 10, 2021

2.Right-Click Options in the Table of Contents #

2.1.Changing the Layer Order #

Purpose

Use this procedure to change the order of the layers. The first layer listed at the top of the table of contents generally hides the layers that follow it.

Prerequisites

Before beginning, determine the required order of the layers and whether a particular kind of layer will prevent the details of other layers below it from being visible.

For example, a flood zone layer placed on top of a lot line layer prevents lot lines from being visible.

Procedure

  1. In the left pane of the GIS Viewer window, right-click any layer, and then select Layer Order.

    GIS Viewer - Submenu

  2. In the Select Layer Order dialog box, select a layer and use the Move Up and Move Down options to arrange the order of the layers.
  3. Click OK.
Last updated on June 10, 2021

2.2.Changing Layer Properties #

  1. In the left pane of the GIS Viewer window, right-click any layer, and then select Layer Properties.
  2. In the Layer Properties dialog box, in the Layer Name field, select the layer for which you want to change the properties.
    1. Select the following options as required.
    2. To change the layer color, in the Layer color field, select the color to replace the existing color.
  • To make a layer transparent, select Make Layer Transparent.
  • To adjust the outline width of a layer, in the Outline Width field, enter the number of the width.
  • To change the outline color of a layer, click Outline Color and then select a new color.
  1. Click Done.
Last updated on January 4, 2019

2.3.Making Labels Visible at the Zoom Level #

To make a layer’s labels visible at the zoom level you have set, in GIS Viewer, right-click the layer and then choose Make Label Visible at this Zoom Level.

Parcels Layer Labels

The system displays labels at the parcel level only when the parcel view contains 75 parcels or less.

Zoom Level

If you increase the zoom level past the level at which you have made labels visible, the labels will not be displayed.

For example, if you make labels visible at 400%, the system displays the labels from 0-400%. However, the system will not display the labels at a zoom level of 401% and higher.

Last updated on January 4, 2019

3.Using GIS Viewer #

Using Icons in the GIS Viewer

GIS Viewer - menu

  • Full Extent

    Displays the full extent of all the GIS layers.

  • Property Search

    Allows you to specify and display a single property.

  • Zoom In

    Reduces the viewing area and increases detail.

  • Zoom Out

    Increases the viewing area and reduces detail.

  • Pan

    Allows you to drag and select part of a displayed area.

  • Info

    Displays details about a selected property from the parcels layer.

  • Measure

    Displays the measurement of an area that you draw on the map.

  • Property

    Displays the property record.

  • Links

    Displays any additional properties linked to the selected property (for example, personal properties linked to a commercial property).

  • Penpad

    Highlights properties in the data frame that have been checked out.

  • Reset Global Defaults

    Restores all of the templates to their original settings.

  • Print

    Prints the image displayed on the screen.

  • Always Show Color Indication

    Under development; currently not available for use.

  • Show Pictometry

    Displays the property in the Pictometry software.

  • Select Properties

    You can use this option to drag a box over multiple properties in order to select them.

  • Deselect Properties

    With this feature you can drag a box over multiple selected properties in order to deselect them.

GIS Template Dropdown

  • New GIS Template

    Creates a new GIS template.

  • Save GIS Template

    Saves a new or modified GIS template.

  • Remove GIS Template

    Removes a GIS template.

  • Copy of the Current Template

    Creates a copy of the current template.

  • Reload Template

    Reloads the template with any modifications.

  • Dropdown for template selection

    Displays the templates you can choose from.

  • Refresh the Template List

    Updates the GIS template list to display new templates that have been added

  • Filter Template List

    Displays only the templates for the current user.

Last updated on June 10, 2021

4.Right-Click Options in the Data Frame for the GIS Viewer #

View Property

Displays the property record.

  • View Image

    Displays the main image of the property via the Images panel if there is an image available. (Use the Add Image Catalog option in PACS GIS Viewer toolbar to stage the image files specified in the PACS.ADMIN Manage GIS Environment window’s GIS Image Catalogs section (Tools > GIS Manager)).

  • Print Card

    Prints the appraisal card for the property.

  • Preview Card

    Provides a preview of the appraisal card.

  • Advanced Right-Click Options in the Data Frame for the GIS Viewer

    Displays the GIS Property Search dialog box which contains multiple fields that allow you to specify and filter search results.

  • Search by Buffer

    Encompasses the properties within the specified buffer distance from each edge of the selected property.

  • Search by Radius

    Encompasses the properties within the specified radius from the point clicked within the selected property.

  • Print Card for Search Results

    Prints appraisal cards.

  • Clear Search

    Clears the results of either a buffer or radius search.

  • Preliminary Roll

    Prints the preliminary roll for the selected property.

  • Recalc Properties

    Recalculates selected properties using GIS.

  • Mass Maintenance
    • Mass Update – Updates multiple selected properties at one time with data that you enter.
    • Mass Update Land Miscellaneous Codes – Updates multiple land miscellaneous codes at one time with the data you enter.
    • Mass Update Tax Area/Special Assessment Agencies – Updates multiple tax areas/special assessment agencies at one time with the data you enter.

      Note These options are enabled when, for example, properties are selected on the map.

  • Create Neighborhood

    Allows you to profile selected properties and assign those properties to a neighborhood code.

  • Move GIS Acres to Property

    Enters the acreage amount calculated in GIS into the PACS property legal description.

  • Create Profile

    Creates a profile. The following profile types are available: neighborhood, abstract/subdivision, region, subset, or query.

  • View Neighborhood Profile

    Displays the neighborhood profile for selected properties.

  • View Abs/Sub Profile

    Displays the subdivision profile for selected properties if a subdivision has been set up.

  • Launch Penpad

    Starts Penpad for properties that have been checked out.

  • Flag Complete

    Marks properties as complete that you have processed in Penpad.

  • Initiate Annexation Wizard

    Opens the annexation wizard.

  • Tax Code Areas on Properties

    Opens the tax code areas on properties dialog box.

  • Show Detailed Labels

    When enabled, shows labels on the map. When disabled, labels on the map are not displayed.

  • Show With Pictometry

    Opens the Pictometry viewer. You must have pictometry installed and authorized, and property(ies) must be selected to enable this option.

 

Last updated on January 4, 2019

4.2.Search by Distance #

  1. Right-click the GIS Viewer and select Search by Buffer or Search by Radius.
  2. In the Search Distance dialog box, enter the distance followed by the unit of the distance (FEET or MILES).
  3. Click OK.
Last updated on January 4, 2019

4.3.Determining the Measurement of a Parcel in the Data Frame #

  1. In the GIS Viewer, click Measure.
    1. Do one of the following:
    2. If you need to measure a line, click on the point where you need to begin the measurement. Double-click the point where you need to end the measurement.
  • If you need to measure an area with multiple sides, click on the point where you need to begin the measurement. Continue placing measurement points by clicking on the map around the perimeter of an area until you have completed the measurement area.
  1. Double-click on the point where you want to end the measurement.

    The measurement is displayed in the bottom status bar of the window.

    Note The measurement represents the perimeter in linear feet; it does not represent the total area.

Last updated on January 4, 2019

4.4.Displaying Property Records in GIS #

To display property records, in the GIS Viewer, select a property and click the Property button.

Last updated on January 4, 2019

4.6.Layering Properties #

  1. Right-click an item in the GIS Viewer and select Layer Properties.
    1. In the Layer Properties dialog box, complete the following options as required:
    1. Layer Name
  • The name of the layer.

  • Layer Color

    The color of the layer.

  • Make Layer Transparent

    Select this check box to make layer transparent (as opposed to filled with color).

  • Outline Width

    The width of the layer outline.

  • Outline Color

    The color of the layer outline.

  1. Click Done.
Last updated on January 4, 2019

4.7.Displaying Layer Order #

  1. Right-click an item in the GIS Viewer and select Layer Order
  2. The Select Layer Order dialog box displays the list of layers in the order in which they are displayed in the map. Use the following options as required.
    1. To move a layer up, select it and click Move Up.
    2. To move a layer down, select it and click Move Down.
  1. Click OK.
Last updated on January 4, 2019

4.8.Selecting Properties in GIS #

Adjacent Properties

To select properties that are adjacent to each other, in the GIS Viewer, click Select Properties, and drag over one or more properties to select them.

Outlying Properties

To select outlying properties, in the GIS Viewer, press and hold CTRL, and then drag over each outlying property.

Last updated on January 4, 2019

4.9.Deselecting Properties in GIS #

In the GIS Viewer, do one of the following to deselect properties:

  • Click Deselect Properties and drag over one or more selected properties.
  • Press CTRL and click individual properties.
Last updated on January 4, 2019

4.10.Saving Template Changes at Logoff #

If you have changed your GIS template settings, when you log off of GIS, a message is displayed prompting you to save the changes.

Saving the changes will make the template available with all the changes you made during the session when you reopen the GIS Viewer.

If you do not save your changes, the map template returns to its condition the last time it was saved, or to its default settings if it has never been saved.

Last updated on January 4, 2019

5.Printing the Preliminary Roll from the GIS Viewer #

Purpose

Use this report to create an assessment roll grouped by property type, with sub-totals included within the footer of each property type group.

Procedure

  1. In the GIS Viewer, right-click in the map area and choose Preliminary Roll.
  2. In the Year and Supplement Selection section of the Assessment Role Report dialog, select the current year and supplement 0 (the uncertified year layer).
  3. In the Data Selection Options section, choose one the following fields. This selection determines the method by which properties will be selected for inclusion in the Totals Report and affects the type of Selection Filtering paragraph displayed in the dialog.
    • Use Selection Options
    • Use Query
  4. In the Report Options section, complete the following fields:
    • Title

      This title will print in the page header of the resulting output.

    • Sort Order

      Determines whether the sort order is by property ID, or property ID and tax area.

  5. Complete the Selection Filtering section and the Print Options section as required. If you want the resulting report output to only print totals by tax area and property type and to not print property details, select the Print Totals Only check box.
  6. In the Print Options section, complete the Page Range values and, if required, select the Print Totals Only check box if you want the resulting report output to only print totals by tax area and property type and to not print property details.
  7. To set the output settings, do the following in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  8. Click Preview to preview the report. Click Post to generate the report.
Last updated on January 4, 2019

6.Recalculating Properties from the GIS Viewer #

Purpose

Use this procedure to recalculate properties selected in the GIS Viewer.

Procedure

  1. In the GIS Viewer, right-click a selected property and choose Recalc Properties.
  2. Select one of the following options:

    Note When recalculating properties in GIS Viewer, the default selection is Select Query and includes the default GIS query in the query frame. We recommend that use this default query because it recalculates the properties selected in GIS.

    • All Properties

      Carries out recalculation for all properties in the database.

    • Select Properties

      Allows the selection criteria to carry out recalculation on a group of properties.

    • Query

      Carries out recalculation on properties retrieved by a query.

  3. Click Recalculate to update the property data.

    Messages are displayed indicating the progress of the recalculation.

  4. You are prompted to acknowledge that the recalculation is complete. Click OK.
Last updated on January 4, 2019

7.GIS Administration #

7.1.Module Administration #

Purpose

Use this procedure to apply licenses to a module.

Prerequisites

  • In order to perform this procedure, the following user right is required:
    • PACS Administrator > Module Administration
  • When using this feature for GIS, you must have a license for GIS Appraiser.

    Note Each GIS Appraiser license is a concurrent use license. A license can be installed on any computer, but only one computer at a time can use a particular license. This rule applies for each GIS Appraiser license purchased.

Procedure

  1. In PACS.ADMIN, choose Tools > Module Administration.
  2. In the Module Administration Dialog, choose the module for which you wish to view the licenses.
  3. Click Add to add a license for the module. Click Delete to delete a license.
  4. Click OK or Apply.
Last updated on January 4, 2019

8.Managing the GIS Environment #

Use the procedures in this section to make system-wide changes to the GIS environment. The changes made become effective for all users; they are not limited to your workstation only.

Last updated on January 4, 2019

8.1.Adding Shape Files #

Purpose

Use this procedure for managing GIS layers and settings.

Caution When specifying a path, ensure that you enter a complete network path at the server level (i.e., a UNC path) and not a network shared drive path. If you specify a mapped network shared drive, files will not be accessible to everyone on your team.

For example, instead of specifying a path such as X:\gis\layers, a path such as \\computername\gis\layers should be used.

Prerequisites

  • In order to perform this procedure, the following user right is required:
    • Edit GIS Files
  • If layers are set up with the Transfer to Penpad option selected, then the network/UNC path must be accessible by Penpad users, or shape files will not be copied to the local Penpad device.

Procedure

  1. In PACS.ADMIN, choose Tools > GIS Manager.
  2. In the GIS Layers section, which displays the currently available GIS layers, click Add.
  3. In the Layer Type dialog box, select a shape file for the layer by selecting the Shape File option. Click Dots and browse to an existing shape file.
  4. Click Next.
  5. In the Layer Details dialog box, complete the following options as required:
    • Layer Filename

      The layer file selected for this layer.

    • Pen Pad File Location

      Click Dots to select a Penpad file for this layer.

    • This is the layer that contains the Property ID’s

      Select this check box to indicate that this layer contains the property IDs.

    • Transfer to Penpad

      When this option is selected, the shape layer is transferred as part of a property check out to Penpad so that the user can see the layer when working with Penpad features in GIS Viewer.

    • Display Name

      The name for this layer.

    • Shape File Color

      The color of the layer (one of several common colors).

    • Select Attribute Visibility

      The attributes for this layer. You can control their visibility by selecting or deselecting the check boxes, and the display order by clicking the Move Up and Move Down buttons.

  6. In the GIS Image Catalogs section, which displays the list of available image catalogs – use the following options as required:
    • To add an image catalog, click Add.
      1. In the Image Location dialog box, in the Select Directory field, click Dots to select the directory that contains the images.
      2. To indicate the file types to search for in the directory selected, select one of the following options: Both Sid files and Tiff Files, Sid Files Only, Tiff Files Only.
      3. Click Next.
      4. In the Image Details dialog box, enter the image catalog’s Name, and from all the files found in the selected directory, check the ones to include.
      5. Click Finish.
    • To remove an image catalog, select the image catalog and click Remove.
  7. In the GIS Disclaimer section which represents the GIS disclaimer, enter up to 500 characters to be printed at the bottom of the maps. Then use the following options as required:
    • To clear the contents of the disclaimer, click Clear.
    • To save the disclaimer and close the dialog, click Save.
Last updated on June 10, 2021

8.2.Adding SDE Database Layers #

Purpose

Use this procedure for managing GIS layers and settings. You may need consult your GIS/IT administratorfor the information required in this procedure.

Prerequisites

  • In order to perform this procedure, the following user right is required:
    • Edit GIS Files

Procedure

  1. In PACS.ADMIN, choose Tools > GIS Manager.
  2. In the GIS Layers section of the Manage GIS Environment dialog box, click Add.
  3. In the Add New Layer Wizard dialog box, select SDE Database and complete the following fields:
    • User ID

      Provided by your GIS system administrator.

    • Password

      Provided by your GIS system administrator.

    • Release Prefix

      Enter the characters sde followed by the version number from which the database has been updated. For example, if there was an upgrade from 9.0 to 9.2, you would enter sde92.

    • Server

      The name of the server to connect to.

    • Port

      The port number.

    • Database

      The name of the database.

  4. Click Next.
  5. In the Layer Selection dialog box, select a layer and click Next.
  6. In the Layer Details dialog box, change the following default settings if required:
    • Layer Filename

      The layer file selected for this layer.

    • Pen Pad File Location

      Click Dots to select a Penpad file for this layer.

    • This is the layer that contains the Property ID’s

      Select this check box to indicate that this layer contains the property IDs.

    • Display Name

      The name for this layer.

    • Shape File Color

      The color of the layer (one of several common colors).

    • Select Attribute Visibility

      The attributes for this layer. You can control their visibility by selecting or deselecting the check boxes, and the display order by clicking the Move Up and Move Down buttons.

  7. Click Finish.
Last updated on June 10, 2021

8.3.Creating a Disclaimer #

Purpose

Use this procedure to enter up to 500 characters to be printed at the bottom of the map.

Procedure

  1. In PACS.ADMIN, choose Tools > GIS Manager.
  2. In the GIS Disclaimer section, type the text to be printed at the bottom of the map.
  3. Click OK.
Last updated on January 4, 2019

9.Using Pictometry #

Purpose

Use this procedure to enable the use of Pictometry in PACS 9.0.

Prerequisites

  • You have a license for the computer on which Pictometry will be installed.
  • You have configured Pictometry in Electronic Field Study (EFS).
  • In PACS.ADMIN, you have specified whether Pictometry views should be maximized (Tools > User Settings > Pictometry User Settings).

Procedure

  1. In PACS.ADMIN, choose Tools > System Configuration. Select the Imagery category.

    Pictometry enabled

  2. In the Enabled row within the Pictometry node, select True.
  3. Click OK.

Results

The Pictometry button is enabled in the GIS Viewer, and when selected, opens a view in EFS Pictometry of the area selected in the GIS Viewer.

pictometry button

Last updated on June 10, 2021

9.1.Creating Image Types #

Procedure

  1. In PACS.ADMIN, choose Tools > Document Imaging Maintenance > Image Types.
  2. In the Image Types dialog box, click New.
  3. In the Image Type dialog box, enter the following data:
    • Type

      Enter P.

    • Description

      Enter Pictometry images.

    • Picture Type

      Enter JPG.

  4. Click OK.
Last updated on January 4, 2019

9.2.Creating Record Types #

Procedure

  1. In PACS.ADMIN, choose Tools > Document Imaging Maintenance > Record Types.
  2. In the Record Types dialog box, click New.
  3. In the Record Type dialog box, enter the following data:
    • Image Type

      Enter P (Image).

    • Record Type

      Enter PICTOMETRY.

    • Description

      Enter Pictometry images.

  4. Click OK.
Last updated on January 4, 2019

9.3.Creating Sub Types #

Purpose

Use this procedure to create a sub type for each direction: north, south, east, and west.

Procedure

  1. In PACS.ADMIN, choose Tools > Document Imaging Maintenance > Sub Types.
  2. In the Image Sub Types dialog box, click New.
  3. In the Sub Type dialog box, enter the following data:
    • Image Type

      Enter P (Image).

    • Record

      Enter PICTOMETRY.

  4. Enter the data for the directions:
    • Sub Type

      Enter E.

    • Description

      Enter East view.

  5. Click OK.
  6. Repeat steps 2 through 5 for the remaining directions. When on Step 4, enter the data for the remaining directions as required (N and North view, S and South view, or W and West view).
Last updated on January 4, 2019

10.Enabling GIS Appraiser at a Workstation #

Purpose

Use the following procedure to enable GIS Appraiser on a workstation.

Note A separate license is required for GIS Appraiser.

Procedure

  1. Identify the name of your computer.
    1. Right-click the My Computer icon on your desktop and click Properties.
    2. Click the Computer Name tab.

      The computer name is displayed on the Full computer name line; it is the set of characters before the first period as shown below.

    3. To copy the computer name, highlight it and right-click Copy.
  2. In PACS.ADMIN, choose Tools > Module Administration.
  3. In the Module Administration dialog box, in the Module drop-down box, select GIS Appraiser.
  4. Click Add.
  5. Either type the name of the computer or paste it if you copied it in Step 1c, and then click OK.
  6. On the Module Administration dialog box, click OK again.
Last updated on January 4, 2019
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