WA GIS

The GIS Viewer window is divided into the table of contents on the left, and the data frame on the right.

The table of contents is organized as a structure containing layers and their corresponding attributes.

Note In order for the attribute label POOL to show in GIS, you must go to Tools > Code File Maintenance > Improvement > Details > Type Codes and find the code(s) that are for pools. Select each pool code and click Details. Then, on the Improvement Type Details dialog box, select the check box Mark as Pool.

Purpose

Use this procedure to change the order of the layers. The first layer listed at the top of the table of contents generally hides the layers that follow it.

Prerequisites

Before beginning, determine the required order of the layers and whether a particular kind of layer will prevent the details of other layers below it from being visible.

For example, a flood zone layer placed on top of a lot line layer prevents lot lines from being visible.

Procedure

1. In the left pane of the GIS Viewer window, right-click any layer, and then select Layer Order.

   

2. In the Select Layer Order dialog box, select a layer and use the Move Up and Move Down options to arrange the order of the layers.
3. Click OK.

1. In the left pane of the GIS Viewer window, right-click any layer, and then select Layer Properties.
2. In the Layer Properties dialog box, in the Layer Name field, select the layer for which you want to change the properties.

• 1. Select the following options as required.
  2. To change the layer color, in the Layer color field, select the color to replace the existing color.
• To make a layer transparent, select Make Layer Transparent.
• To adjust the outline width of a layer, in the Outline Width field, enter the number of the width.
• To change the outline color of a layer, click Outline Color and then select a new color.

1. Click Done.

To make a layer’s labels visible at the zoom level you have set, in GIS Viewer, right-click the layer and then choose Make Label Visible at this Zoom Level.

Parcels Layer Labels

The system displays labels at the parcel level only when the parcel view contains 75 parcels or less.

Zoom Level

If you increase the zoom level past the level at which you have made labels visible, the labels will not be displayed.

For example, if you make labels visible at 400%, the system displays the labels from 0-400%. However, the system will not display the labels at a zoom level of 401% and higher.

Using Icons in the GIS Viewer

• Full Extent

  Displays the full extent of all the GIS layers.

• Property Search

  Allows you to specify and display a single property.

• Zoom In

  Reduces the viewing area and increases detail.

• Zoom Out

  Increases the viewing area and reduces detail.

• Pan

  Allows you to drag and select part of a displayed area.

• Info

  Displays details about a selected property from the parcels layer.

• Measure

  Displays the measurement of an area that you draw on the map.

• Property

  Displays the property record.

• Links

  Displays any additional properties linked to the selected property (for example, personal properties linked to a commercial property).

• Penpad

  Highlights properties in the data frame that have been checked out.

• Reset Global Defaults

  Restores all of the templates to their original settings.

• Print

  Prints the image displayed on the screen.

• Always Show Color Indication

  Under development; currently not available for use.

• Show Pictometry

  Displays the property in the Pictometry software.

• Select Properties

  You can use this option to drag a box over multiple properties in order to select them.

• Deselect Properties

  With this feature you can drag a box over multiple selected properties in order to deselect them.

• New GIS Template

  Creates a new GIS template.

• Save GIS Template

  Saves a new or modified GIS template.

• Remove GIS Template

  Removes a GIS template.

• Copy of the Current Template

  Creates a copy of the current template.

• Reload Template

  Reloads the template with any modifications.

• Dropdown for template selection

  Displays the templates you can choose from.

• Refresh the Template List

  Updates the GIS template list to display new templates that have been added

• Filter Template List

  Displays only the templates for the current user.

View Property

• View Image

  Displays the main image of the property via the Images panel if there is an image available. (Use the Add Image Catalog option in PACS GIS Viewer toolbar to stage the image files specified in the PACS.ADMIN Manage GIS Environment window’s GIS Image Catalogs section (Tools > GIS Manager)).

• Print Card

  Prints the appraisal card for the property.

• Preview Card

  Provides a preview of the appraisal card.

• Advanced Right-Click Options in the Data Frame for the GIS Viewer

  Displays the GIS Property Search dialog box which contains multiple fields that allow you to specify and filter search results.

• Search by Buffer

  Encompasses the properties within the specified buffer distance from each edge of the selected property.

• Search by Radius

  Encompasses the properties within the specified radius from the point clicked within the selected property.

• Print Card for Search Results

  Prints appraisal cards.

• Clear Search

  Clears the results of either a buffer or radius search.

• Preliminary Roll

  Prints the preliminary roll for the selected property.

• Recalc Properties

  Recalculates selected properties using GIS.

• Mass Maintenance
  • Mass Update – Updates multiple selected properties at one time with data that you enter.
  • Mass Update Land Miscellaneous Codes – Updates multiple land miscellaneous codes at one time with the data you enter.
  • Mass Update Tax Area/Special Assessment Agencies – Updates multiple tax areas/special assessment agencies at one time with the data you enter.

    Note These options are enabled when, for example, properties are selected on the map.

• Create Neighborhood

  Allows you to profile selected properties and assign those properties to a neighborhood code.

• Move GIS Acres to Property

  Enters the acreage amount calculated in GIS into the PACS property legal description.

• Create Profile

  Creates a profile. The following profile types are available: neighborhood, abstract/subdivision, region, subset, or query.

• View Neighborhood Profile

  Displays the neighborhood profile for selected properties.

• View Abs/Sub Profile

  Displays the subdivision profile for selected properties if a subdivision has been set up.

• Launch Penpad

  Starts Penpad for properties that have been checked out.

• Flag Complete

  Marks properties as complete that you have processed in Penpad.

• Initiate Annexation Wizard

  Opens the annexation wizard.

• Tax Code Areas on Properties

  Opens the tax code areas on properties dialog box.

• Show Detailed Labels

  When enabled, shows labels on the map. When disabled, labels on the map are not displayed.

• Show With Pictometry

  Opens the Pictometry viewer. You must have pictometry installed and authorized, and property(ies) must be selected to enable this option.

Purpose

Use the advanced search option to retrieve a specific set of data from the system.

Recommendation

We recommend entering a limited amount of search criteria first (such as the abstract subdivision and sales date), reviewing the search results, and then entering more criteria as required to refine the search.

For example, if your initial search results listing includes vacant lots, you could change the state code to get a listing of sales that does not include vacant lots.

You can specify the following kinds of data as shown in the screen images below:

• Property data, such as a block, a neighborhood, situs information, and geo or reference ID.
• Owner data, such as an address and exemptions.
• Land data, such as price, acreage, square footage, and ag or timber use.
• Improvement data, such as the class code and year built.
• Sale data, such as the sale date, sale price, and sales ratio.

Result

The system highlights the properties in the data frame that match the selection criteria you entered.

1. Right-click the GIS Viewer and select Search by Buffer or Search by Radius.
2. In the Search Distance dialog box, enter the distance followed by the unit of the distance (FEET or MILES).
3. Click OK.

1. In the GIS Viewer, click Measure.

• 1. Do one of the following:
  2. If you need to measure a line, click on the point where you need to begin the measurement. Double-click the point where you need to end the measurement.
• If you need to measure an area with multiple sides, click on the point where you need to begin the measurement. Continue placing measurement points by clicking on the map around the perimeter of an area until you have completed the measurement area.

1. Double-click on the point where you want to end the measurement.

   The measurement is displayed in the bottom status bar of the window.

   Note The measurement represents the perimeter in linear feet; it does not represent the total area.

To display property records, in the GIS Viewer, select a property and click the Property button.

1. In the GIS Viewer, select a property that contains property links and click Links.

• 1. In the Property Links window, use the following options as required:
  2. To view the property view of a property, double-click it or select it and click Details.
• To print appraisal cards for all property links, click Print Cards.

1. Click OK.

1. Right-click an item in the GIS Viewer and select Layer Properties.

• 1. In the Layer Properties dialog box, complete the following options as required:
  1. Layer Name

• The name of the layer.

• Layer Color

  The color of the layer.

• Make Layer Transparent

  Select this check box to make layer transparent (as opposed to filled with color).

• Outline Width

  The width of the layer outline.

• Outline Color

  The color of the layer outline.

1. Click Done.

1. Right-click an item in the GIS Viewer and select Layer Order
2. The Select Layer Order dialog box displays the list of layers in the order in which they are displayed in the map. Use the following options as required.
   1. To move a layer up, select it and click Move Up.
   2. To move a layer down, select it and click Move Down.

1. Click OK.

Adjacent Properties

To select properties that are adjacent to each other, in the GIS Viewer, click Select Properties, and drag over one or more properties to select them.

Outlying Properties

To select outlying properties, in the GIS Viewer, press and hold CTRL, and then drag over each outlying property.

In the GIS Viewer, do one of the following to deselect properties:

• Click Deselect Properties and drag over one or more selected properties.
• Press CTRL and click individual properties.

If you have changed your GIS template settings, when you log off of GIS, a message is displayed prompting you to save the changes.

Saving the changes will make the template available with all the changes you made during the session when you reopen the GIS Viewer.

If you do not save your changes, the map template returns to its condition the last time it was saved, or to its default settings if it has never been saved.

Purpose

Use this report to create an assessment roll grouped by property type, with sub-totals included within the footer of each property type group.

Procedure

1. In the GIS Viewer, right-click in the map area and choose Preliminary Roll.
2. In the Year and Supplement Selection section of the Assessment Role Report dialog, select the current year and supplement 0 (the uncertified year layer).
3. In the Data Selection Options section, choose one the following fields. This selection determines the method by which properties will be selected for inclusion in the Totals Report and affects the type of Selection Filtering paragraph displayed in the dialog.
   • Use Selection Options
   • Use Query
4. In the Report Options section, complete the following fields:
   • Title

     This title will print in the page header of the resulting output.

   • Sort Order

     Determines whether the sort order is by property ID, or property ID and tax area.

5. Complete the Selection Filtering section and the Print Options section as required. If you want the resulting report output to only print totals by tax area and property type and to not print property details, select the Print Totals Only check box.
6. In the Print Options section, complete the Page Range values and, if required, select the Print Totals Only check box if you want the resulting report output to only print totals by tax area and property type and to not print property details.
7. To set the output settings, do the following in the Output Settings section:
   • In the Format drop-down list, select the report output format.
   • In the Filename field, enter the report file name.
   • In the Description field, enter a report description.
8. Click Preview to preview the report. Click Post to generate the report.

Purpose

Use this procedure to recalculate properties selected in the GIS Viewer.

Procedure

1. In the GIS Viewer, right-click a selected property and choose Recalc Properties.
2. Select one of the following options:

   Note When recalculating properties in GIS Viewer, the default selection is Select Query and includes the default GIS query in the query frame. We recommend that use this default query because it recalculates the properties selected in GIS.

   • All Properties

     Carries out recalculation for all properties in the database.

   • Select Properties

     Allows the selection criteria to carry out recalculation on a group of properties.

   • Query

     Carries out recalculation on properties retrieved by a query.

3. Click Recalculate to update the property data.

   Messages are displayed indicating the progress of the recalculation.

4. You are prompted to acknowledge that the recalculation is complete. Click OK.

Purpose

Use this procedure to apply licenses to a module.

Prerequisites

• In order to perform this procedure, the following user right is required:
  • PACS Administrator > Module Administration
• When using this feature for GIS, you must have a license for GIS Appraiser.

  Note Each GIS Appraiser license is a concurrent use license. A license can be installed on any computer, but only one computer at a time can use a particular license. This rule applies for each GIS Appraiser license purchased.

Procedure

1. In PACS.ADMIN, choose Tools > Module Administration.
2. In the Module Administration Dialog, choose the module for which you wish to view the licenses.
3. Click Add to add a license for the module. Click Delete to delete a license.
4. Click OK or Apply.

Use the procedures in this section to make system-wide changes to the GIS environment. The changes made become effective for all users; they are not limited to your workstation only.

Purpose

Use this procedure for managing GIS layers and settings.

Caution When specifying a path, ensure that you enter a complete network path at the server level (i.e., a UNC path) and not a network shared drive path. If you specify a mapped network shared drive, files will not be accessible to everyone on your team.

For example, instead of specifying a path such as X:\gis\layers, a path such as \\computername\gis\layers should be used.

Prerequisites

• In order to perform this procedure, the following user right is required:
  • Edit GIS Files
• If layers are set up with the Transfer to Penpad option selected, then the network/UNC path must be accessible by Penpad users, or shape files will not be copied to the local Penpad device.

Procedure

1. In PACS.ADMIN, choose Tools > GIS Manager.
2. In the GIS Layers section, which displays the currently available GIS layers, click Add.
3. In the Layer Type dialog box, select a shape file for the layer by selecting the Shape File option. Click and browse to an existing shape file.
4. Click Next.
5. In the Layer Details dialog box, complete the following options as required:
   • Layer Filename

     The layer file selected for this layer.

   • Pen Pad File Location

     Click to select a Penpad file for this layer.

   • This is the layer that contains the Property ID’s

     Select this check box to indicate that this layer contains the property IDs.

   • Transfer to Penpad

     When this option is selected, the shape layer is transferred as part of a property check out to Penpad so that the user can see the layer when working with Penpad features in GIS Viewer.

   • Display Name

     The name for this layer.

   • Shape File Color

     The color of the layer (one of several common colors).

   • Select Attribute Visibility

     The attributes for this layer. You can control their visibility by selecting or deselecting the check boxes, and the display order by clicking the Move Up and Move Down buttons.

6. In the GIS Image Catalogs section, which displays the list of available image catalogs – use the following options as required:
   • To add an image catalog, click Add.
     1. In the Image Location dialog box, in the Select Directory field, click to select the directory that contains the images.
     2. To indicate the file types to search for in the directory selected, select one of the following options: Both Sid files and Tiff Files, Sid Files Only, Tiff Files Only.
     3. Click Next.
     4. In the Image Details dialog box, enter the image catalog’s Name, and from all the files found in the selected directory, check the ones to include.
     5. Click Finish.
   • To remove an image catalog, select the image catalog and click Remove.
7. In the GIS Disclaimer section which represents the GIS disclaimer, enter up to 500 characters to be printed at the bottom of the maps. Then use the following options as required:
   • To clear the contents of the disclaimer, click Clear.
   • To save the disclaimer and close the dialog, click Save.

Purpose

Use this procedure for managing GIS layers and settings. You may need consult your GIS/IT administratorfor the information required in this procedure.

Prerequisites

• In order to perform this procedure, the following user right is required:
  • Edit GIS Files

Procedure

1. In PACS.ADMIN, choose Tools > GIS Manager.
2. In the GIS Layers section of the Manage GIS Environment dialog box, click Add.
3. In the Add New Layer Wizard dialog box, select SDE Database and complete the following fields:
   • User ID

     Provided by your GIS system administrator.

   • Password

     Provided by your GIS system administrator.

   • Release Prefix

     Enter the characters sde followed by the version number from which the database has been updated. For example, if there was an upgrade from 9.0 to 9.2, you would enter sde92.

   • Server

     The name of the server to connect to.

   • Port

     The port number.

   • Database

     The name of the database.

4. Click Next.
5. In the Layer Selection dialog box, select a layer and click Next.
6. In the Layer Details dialog box, change the following default settings if required:
   • Layer Filename

     The layer file selected for this layer.

   • Pen Pad File Location

     Click to select a Penpad file for this layer.

   • This is the layer that contains the Property ID’s

     Select this check box to indicate that this layer contains the property IDs.

   • Display Name

     The name for this layer.

   • Shape File Color

     The color of the layer (one of several common colors).

   • Select Attribute Visibility

     The attributes for this layer. You can control their visibility by selecting or deselecting the check boxes, and the display order by clicking the Move Up and Move Down buttons.

7. Click Finish.

Purpose

Use this procedure to enter up to 500 characters to be printed at the bottom of the map.

Procedure

1. In PACS.ADMIN, choose Tools > GIS Manager.
2. In the GIS Disclaimer section, type the text to be printed at the bottom of the map.
3. Click OK.

Purpose

Use this procedure to enable the use of Pictometry in PACS 9.0.

Prerequisites

• You have a license for the computer on which Pictometry will be installed.
• You have configured Pictometry in Electronic Field Study (EFS).
• In PACS.ADMIN, you have specified whether Pictometry views should be maximized (Tools > User Settings > Pictometry User Settings).

Procedure

1. In PACS.ADMIN, choose Tools > System Configuration. Select the Imagery category.

   

2. In the Enabled row within the Pictometry node, select True.
3. Click OK.

Results

The Pictometry button is enabled in the GIS Viewer, and when selected, opens a view in EFS Pictometry of the area selected in the GIS Viewer.

Procedure

1. In PACS.ADMIN, choose Tools > Document Imaging Maintenance > Image Types.
2. In the Image Types dialog box, click New.
3. In the Image Type dialog box, enter the following data:
   • Type

     Enter P.

   • Description

     Enter Pictometry images.

   • Picture Type

     Enter JPG.

4. Click OK.

Procedure

1. In PACS.ADMIN, choose Tools > Document Imaging Maintenance > Record Types.
2. In the Record Types dialog box, click New.
3. In the Record Type dialog box, enter the following data:
   • Image Type

     Enter P (Image).

   • Record Type

     Enter PICTOMETRY.

   • Description

     Enter Pictometry images.

4. Click OK.

Purpose

Use this procedure to create a sub type for each direction: north, south, east, and west.

Procedure

1. In PACS.ADMIN, choose Tools > Document Imaging Maintenance > Sub Types.
2. In the Image Sub Types dialog box, click New.
3. In the Sub Type dialog box, enter the following data:
   • Image Type

     Enter P (Image).

   • Record

     Enter PICTOMETRY.

4. Enter the data for the directions:
   • Sub Type

     Enter E.

   • Description

     Enter East view.

5. Click OK.
6. Repeat steps 2 through 5 for the remaining directions. When on Step 4, enter the data for the remaining directions as required (N and North view, S and South view, or W and West view).

Purpose

Use the following procedure to enable GIS Appraiser on a workstation.

Note A separate license is required for GIS Appraiser.

Procedure

1. Identify the name of your computer.
   1. Right-click the My Computer icon on your desktop and click Properties.
   2. Click the Computer Name tab.

      The computer name is displayed on the Full computer name line; it is the set of characters before the first period as shown below.

   3. To copy the computer name, highlight it and right-click Copy.
2. In PACS.ADMIN, choose Tools > Module Administration.
3. In the Module Administration dialog box, in the Module drop-down box, select GIS Appraiser.
4. Click Add.
5. Either type the name of the computer or paste it if you copied it in Step 1c, and then click OK.
6. On the Module Administration dialog box, click OK again.