1.Configuring Rollback/Compensatory Tax Data
Purpose
Use this procedure to configure the administrative recording fee, and the penalty and interest to be associated with rollbacks/compensatory taxes (note the fee) by year once they become delinquent.
Prerequisites
- In order to perform this procedure, the following user rights are required:
- Codefile Maintenance > General > Edit Current Use Rollback Configuration
- Codefile Maintenance > General > View Current Use Rollback Configuration
Procedure
- In PACS.ADMIN, choose Tools> Rollback Compensatory Tax Configuration.
- In the Rollback/Compensatory Tax Configuration Maintenance dialog box, select the levy year that you want to view/edit, and click Details.
- In the Rollback/Compensatory Tax Configuration Details dialog box, complete the following options as required:
- Select Fee Type for Additional/Recording Fee
- To add a row to the grid:
- Click Add a new row is added to the grid.
- In the new row, complete the fields, including the Calculation Date.
- To edit a row in the grid, select the row that you want to edit, and edit its values as you would for adding a row.
- To delete a row from the grid, select the row that you want to delete, and click Delete.
- To save your changes and keep the dialog box open, click Apply.
- To save your changes and exit the dialog box, click OK.
2.Executing the Rollback/Removal Wizard
Purpose
Use this procedure to estimate or complete a rollback or removal by entering the information needed to calculate the removal of current use on a property.
Note An estimate cannot be converted to a completed rollback.
Prerequisites
- In order to perform current use removal, one or more of the Current Use user rights under Property > Edit Property > Rollbacks (Current Use) must be assigned to your ID.
- If you are not completing the rollback, you must know the market and current use values for all relevant years.
Caution The values you enter in the Rollback Wizard are not validated by PACS. If you enter values that do not match the actual property values, no notification or warning is displayed. If you are not completing the rollback, you must have accurate value information in order for the wizard to perform an accurate calculation.
- When completing or voiding a rollback, the rollback must be associated with a supplement group. Bills can be created after the supplement group has been accepted. Bills must be generated for each levy that was associated with the property, for all years included in the rollback. Individual bills for the properties for each year will have the bill suppressed, so that the only relevant bill will be the rollback bill.
Procedure
- In PACS 9.0, open a property. Then open the Rollbacks & Shared Property panel.
- From the Rollbacks & Shared Property panel, click Add.
- In the Rollback Wizard/Compensatory Tax dialog box, complete the following fields and click Next:
- Program Being Removed
- Year
- Current Year Tax Area
- Change In Use Date
- Number of years to be Removed
- Number of Acres being Removed
- Recording Number Being Removed
- To set the removal status to Complete, select Yes, then use the drop-down list to select a Supplement Group. If you are generating an estimate, or do not intend to complete the removal for any other reason, select No, then use the drop-down list to select a Status.
- If you selected
DFL
, do the following:- To edit prior year land details to reflect removing the current use, select Supplement and modify DFL properties in the years affected by this rollback.
- Click Next and proceed to step 9.
- If you selected
Open Space
and entered the Number of Years to be Removed, then click Next and complete the one of following tables as required:- If you are completing the rollback, then update the following in the Land Detail table as required:
- Click Details to edit land details in the supplement group.
- Click Add to create a land detail on the selected property in the selected year, or click Delete to remove a land detail.
- Click Copy Values to update the Estimated Values grid with the values of the selected land detail in the selected year. If the land detail is a homesite and a senior exemption is in effect, then the values are copied to the senior columns.
Note When completing the rollback, productivity values are captured in the Estimated Values grid while Current Use values are removed.
- Click Add Property to add a property to the supplement in the selected year. To remove a property from the supplement group, select the property and click Remove Property.
- Click Expand All to view all of the available rows in the Land Detail grid.
- If you are not completing the rollback, then access the Estimated Values table and enter the following values in the grid:
- Tax Year
- Tax Area
- Market Value
- Current Use Value
enior Market Value
- Senior Current Use Value
- If you are completing the rollback, then update the following in the Land Detail table as required:
- Click Next.
- Complete the following options in the Open Space/Farm & Ag window of the Rollback Wizard/Compensatory Tax dialog box:
- Review the following fields at the top of the table:
- Change in Use Date – The date entered on the previous window.
- Acres Removed
- Review the following fields in the Current Tax Year table in the Non-Senior or Senior sections as required:
- Market Value – The market value entered in the previous window, if generating a rollback estimate only.
- Current Use Value
- Levy Rate
- Proration Factor
- Market Taxes Due
- Current Use Taxes Due
- Additional Tax
- Interest Due
- Tax & Interest
- Override
- Total
- Review the following fields in the Prior Tax Years table in the Non-Senior or Senior sections as required:
- Year
- Tax Year
- Market Value – The market value entered in the Rollback Wizard/Compensatory Tax window.
- Current Use Value
- Value Difference
- Tax Area – The tax area for the property.
- Levy Rate
- Additional Tax
- Int 1%/Mo from 4/30
- Interest Due
- Tax & Interest
- Total
- Review the following fields at the bottom of the window:
- Current Year Taxes Due
- Prior Year Taxes Due
- Penalty
- Override
- Total Prior Year Taxes Due
- Total Additional Taxes and Interest
- In the Recording Fee field, enter the recording fee.
- To update the panel, click Calculate.
- Click Next and proceed to step 8.
- Review the following fields at the top of the table:
- When the program being removed is DFL, complete the following options:
- If you are completing the rollback, then update the Land Detail grid and Estimated Values grid as required:
- In the Land Detail grid, use the following options as needed:
– Click Details to edit land details in the supplement group.
– Click Add to create a land detail on the selected property in the selected year, or click Delete to remove a land detail.
– Click Copy Values to update the Estimated Values grid with the values of the selected land detail in the selected year. If the land detail is a homesite and a senior exemption is in effect, then the values are copied to the senior columns.
– Click Add Property to add a property to the supplement in the selected year. To remove a property from the supplement group, select the property and click Remove Property.
Note When properties are added to the Land Detail grid, the properties are added to the supplement group and their values are included in the rollback calculation, but the properties themselves are not part of the rollback. Bill creation and modification only applies to the rollback property.
– Click Expand All to view all of the available rows in the Land Detail grid.
- In the Estimated Values grid, update the following in the rollback year:
i. Tax Year
ii. Tax Area
iii. Market Value
iv. Current Use Value
v. Senior Market Value
vi. Senior Current Use Value
- Click Next.
- Review the following fields at the top of the table:
- Change in Use Date – The change in use date entered in the Rollback Wizard/Compensatory Tax window.
- Acres Removed – The total acres selected in the Land Detail Designations panel.
- Review the following fields in the Current Tax Year table in the Non-Senior and Senior sections as required:
- Market Value
- Forest Land Value
- Last Levy Rate Applied
- Proration Factor
- Market Taxes Due
- Override
- Total
- Review the following fields of the Prior Year table in the Non-Senior and Senior sections as required:
- Market Value
- Forest Land Value
- # Years in DFL
- Last Levy Rate
- Market Taxes
- Total
- Review the following fields at the bottom of the window:
- Current Year Taxes Due
- Prior Year Taxes Due
- In the Recording Fee field, enter the recording fee.
- Verify that the value in the Prior Year Compensating Tax field, which is the sum of the Tax Due and Recording Fee values, is accurate.
- Review the Total Year Compensating Tax field, which is the sum of the Current Year Tax Due field, the Prior Year Compensating Tax field, and the Remainder of Current Year Tax Due field.
- To update the panel, click Calculate.
- Click Next.
- If you are completing the rollback, then update the Land Detail grid and Estimated Values grid as required:
- Review the information in the Rollback Completion window of the Wizard, select the Notice of Removal Date, and click Finish.
Result
If the removal status is set to Complete, the property is placed in supplement for all years being removed at the beginning of the Rollback Wizard.
If the removal status is not set to Complete, the removal is added to the property as an estimate and you can open the property and view the estimate.
Next Steps
Once the rollback/removal has been created, it is displayed in the Rollbacks & Shared Property panel where you can select and view the details of the transaction.
After completing a rollback, supplements can be accepted and bills can be created.
3.Voiding a Current Use Rollback
Purpose
Use this procedure to void a previously completed Current Use Rollback.
Prerequisites
- In order to perform current use removal, one or more of the Current Use user rights under Property > Edit Property > Rollbacks (Current Use) must be assigned to your ID.
- You must know the market and current use values for all relevant years.
Caution The values you enter in the Rollback Wizard are not validated by PACS. If you enter values that do not match the actual property values, no notification or warning is displayed. You must have accurate value information in order for the wizard to perform an accurate calculation.
- When completing or voiding a rollback, the rollback must be associated with a supplement group. The accepted supplement generates the bills and creates the adjusted bill entries. Bills must be generated for each levy that was associated with the property, for all years included in the rollback.
Procedure
- In PACS 9.0, open the property record with the rollback and expand the Rollbacks & Shared Property panel.
- Select the rollback you want to void and click Details.
- In the Rollback Details dialog box, click Void.
- Click OK or Apply.
4.Searching for Rollbacks
Purpose
Use this procedure to search for and view current use removal information,
Procedure
- In PACS 9.0, choose Activities > Current Use > Rollback History.
- In the Removal History dialog box, enter the Recording Number or Application Number.
- Click Search.
Note Use the clear button to start the search over again.
- To view more information about the rollback, select the rollback in the grid and click Details.
- When finished, click OK.
5.Generating a Rollback Supplemental Report
Purpose
Use this procedure to create a rollback report for a supplement group.
Procedure
- In PACS 9.0, choose Activities> Supplement> Supplement Group Maintenance.
- Right-click an item in the Supplement Group List and choose Print Rollback Supplement.
- In the Print Rollback Supplement Report dialog box, complete the following options as required in the Options section:
- Tax Areas – Select one or more tax areas for the report.
- Sort Order – Select the order in which to sort the report.
- To set the output settings, do the following in the Output Settings section:
- In the Format drop-down list, select the report output format.
- In the Filename field, enter the report file name.
- In the Description field, enter a report description.
- Click Preview to preview the report. Click Post to generate the report.