1. Accounting Reports
    1. Generating a Cashier's Grouping Summary Report
    2. Generating a Certification Fund Number Listing Report
    3. Reviewing the Chart of Accounts
    4. Generating the Current Fund Status, Tax History and Overlapping Debt Reports
    5. Generating a Current/Delinquent Tax Collections Report
    6. Generating a Daily Assessment Collections Recap Report
    7. Generating a Daily General Ledger Report
    8. Generating a Daily Summary Report
    9. Generating a Daily Detail Listing Report
    10. Generating a Distribution - FMS Verification Report
    11. Generating a Fiscal MTD Recap Report
    12. Generating a Fiscal YTD Recap Report
    13. Generating a Fiscal YTD Summary Report
    14. Generating a Levy Collections Recap Report
    15. Generating a REET Collections Daily Recap Report
    16. Generating a Revenue Merge Report
    17. Generating a Taxroll Reconciliation Report
  2. Bill Reports
    1. Generating a Bill/Fee Code Listing Report
    2. Generating a Modified Bill Report
  3. Generating the State Assessed Utility Report
  4. Code District Reports
    1. Generating a Code District Report: Fund Listing Report
    2. Generating the Election Information Report
  5. DOR Reports
    1. Setting Stratifications
    2. Generating an Abstract of Assessed Value Report
    3. Generating a DOR Invalid Sales Report
    4. Generating a DOR Valid Sales Report
    5. Generating a Sales Check Report
    6. Generating a Personal Property DOR Stratification Report
    7. Generating a Real Property DOR Stratification Report
    8. Generating an RCMI Report
    9. Generating the Annual Financial Report
    10. Generating the Fiscal Tax Collections Report
    11. Generating the Certificate of Assessment Roll
    12. Generating the New Construction Certificate
    13. Generating the State Timber Report
  6. Litigation Reports
    1. Generating the Annual Auditor Report
    2. Generating a Bankruptcy Claim Form
    3. Generating the Bid List/Sold Property Report
    4. Generating the Certificate of Delinquency
    5. Generating the Collection Review Report
    6. Generating the Outstanding Balances Report
    7. Generating the Judgments Report
    8. Generating the Payment Detail Listing Report
    9. Generating the Pursuit Accounts Payment Report
    10. Generating the Pursuit Activity Report
  7. Special Assessment Reports
    1. Printing a Special Assessment Recap Report
    2. Printing a Special Assessment Fiscal Month to Date Recap Report
    3. Printing a Special Assessment Fiscal Year to Date Recap Report
    4. Printing a Special Assessment Payment Detail Payment Report
  8. Totals Reports
  9. Generating a Certified Totals Report
  10. Generating an Adjusted Certified Totals Report

1.Accounting Reports #

1.1.Generating a Cashier's Grouping Summary Report #

Purpose

Use this report to display information about payments collected and refunds and voids issued by cashiers.

Payment, refund, and void amounts are listed for each cashier. Voided amounts are displayed under the cashier who voided the payment (not the user who collected the original payment).

Procedure

  1. In PACS 9.0, choose Reports > Daily > Cashier’s Grouping Summary.
  2. In the Cashier’s Grouping – Summary Report dialog box, complete the following options as required:

    accrep_cashiersGrouping_2

    • Batch Balance Date
    • User Name

      User who performed the action.

    • Payment Source

      The source of the payment for which to report to filter the report criteria. Click Dots and move items from the left column to the right column using the arrows, and click OK.

    • Group By User
      • Batch User

        The ID of the user associated with the batch into which the payment, void, and/or refund transactions were placed.

      • Transaction Originating User

        The ID of the user who executed the payment, void, or refund.

  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

1.2.Generating a Certification Fund Number Listing Report #

Purpose

Use this report to list all of the tax district levy funds, together with their receivable account and information regarding their annexation status for the year.

Procedure

  1. In PACS 9.0, choose Reports > Accounting > Certification Fund Number Listing.
  2. In the Certification Fund Number Listing Report dialog box, complete the following options as required:
    • Year

      The year for which the report or notice should be produced.

    • Fund Numbers

      Filter the results based on specified fund numbers.

  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
Last updated on January 11, 2019

1.3.Reviewing the Chart of Accounts #

Purpose

Use this procedure to review amounts distributed to the accounts.

Prerequisites

  • In order to perform this procedure, the following user right is required:
    • Access Chart of Accounts

Procedure

  1. In PACS 9.0, choose Activities > Accounting > Chart of Accounts.
  2. Use the following options as required:
    • To display deactivated accounts, select the Show deactivated accounts check box.
    • To import an account (for example, if an account needs to be added for a new bond levy), click Import.
    • To review activity for an account, click Register.
      • If you need to print a report of the account register, in the Register Account dialog box, enter the date range for the report and click Print. Then, in the Print Register dialog box, do the following:

        Print Register Report Dialog Box

        Date Range

        Transactions that occurred within the From and To date range selected are displayed.

        Transaction Type

        Select this option to filter by transaction type.

        Export Options

        Select this option to filter the report based on export information.

        • Select Exported Entries to include only entries that have been exported in the report; select a date range to apply an export date range filter on the report.
        • Select Non Exported Entries to include only entries that have not been exported in the report.
    • To add an account, click Add.
    • To view the account details, highlight an account and click Details.
    • To remove the account from the chart of accounts, highlight an account and click Delete.
  3. To filter account numbers for a particular segment, in the Filter field, choose a segment. Then enter the segment number and click Filter.

    rep_chart_filter

  4. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  5. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

1.4.Generating the Current Fund Status, Tax History and Overlapping Debt Reports #

Purpose

Use this procedure to build information requested for issuance of bonds and generate the report calculating the assessed value for overlapping debt.

Procedure

  1. In PACS 9.0, select Reports > Accounting > Current Fund Status, Tax History and Overlapping Debt Report.
  2. In the Current Fund Status, Tax History and Overlapping Debt Report dialog box, set the report settings as required:

    Levy Cert Report, Current Fund Status, 9032x

    • Year

      The certified year for data displayed in the report. This year determines which Levies are available for selection.

    • As of Date

      Data displays through the selected date.

    • Subject Tax District/Levy

      Select the tax district or levy.

  3. To generate the Current Fund Status and Tax History Report, select Select Current Fund Status and Tax History Report and enter the following information in the Current Fund Status and Tax History Report section as required:
    • From Year

      The beginning year for data displayed in the report.

    • To Year

      The end year for data displayed in the report.

    • Fund Status Levies

      Choose one or more levies that share the same tax district as the Subject Tax District/Levy.

    • Cash

      Enter the current fund status cash value.

    • Investment

      Enter the current fund status investment value.

    • Unmatured Voted Bonds

      The current fund status unmatured voted bonds value.

    • Unmatured Non-Voted Bonds

      The current fund status unmatured non-voted bonds value.

  4. To generate the Overlapping Debt Report, select Print Overlapping Debt Report and enter the following in the Current Fund Status and Tax History Report section as required:
    • If applicable, select levies in the Overlapping Debt Report grid. These levies are excluded from the report.
  5. Enter additional information as required in the Notes field. Notes entered here display on the last page of the report.
  6. To set the output settings, do the following in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  7. Click Preview to preview the report. Click Post to generate the report.
Last updated on June 11, 2021

1.5.Generating a Current/Delinquent Tax Collections Report #

Purpose

Use this procedure to generate a tax collections report for multiple levies.

Procedure

In PACS 9.0, select Reports > Accounting > Current/Delinquent Collections Report.

In the Current/Delinquent Collections Report dialog box, set the report settings as required:

Litigation, Reports, Current/Delinquent Tax Coll Report

  • From Year

    The beginning year for data displayed in the report.

  • To Year

    The end year for data displayed in the report.

  • Tax District/Levy

    Select the tax district or levy code.

  • As of Date

    Data displays through the selected date.

  1. To set the output settings, do the following in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  2. Click Preview to preview the report. Click Post to generate the report.
Last updated on June 11, 2021

1.6.Generating a Daily Assessment Collections Recap Report #

Purpose

Use this report to review tax collection information for special assessments, as well as the total amount of adjustments.

Note

Use this report for monthly balancing when the Fiscal MTD Recap Report, the Fiscal Year YTD Recap Report, and the Fiscal YTD Summary Report are run by assessment.

Procedure

  1. In PACS 9.0, choose Reports > Daily > Assessment Collections Recap.
  2. In the Daily Assessment Collections Recap dialog box, select a Date Range with which to filter the report.
  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on January 11, 2019

1.7.Generating a Daily General Ledger Report #

Purpose

Use this report to list general ledger (GL) transaction information for a given day. The report displays the transactions for all receivable accounts for both levy funds and special assessments.

Procedure

  1. In PACS 9.0, choose Reports > Daily > Daily GL Report.
  2. In the Daily GL dialog box, complete the following options as required:

    Daily GL Dialog Box

    • Transaction Date

      The date the event was added.

    • Transaction Type

      Select this option to filter by transaction type.

    • Account Code

      The account the transaction is entered for.

  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

1.8.Generating a Daily Summary Report #

Purpose

Use this report to review a:

  • Payment summary by user.
  • Payment breakdown, which provides information about payment tender.

The report retrieves transactions for the office according to the date you specify.

Procedure

  1. In PACS 9.0, choose Reports > Daily > Daily Summary.
  2. Complete the following options as required:

    Daily Summary Dialog Box

    • Batch Balance Date
    • Source

      The source of payment.

    • User

      User who performed the action.

    • Tax Area

      The tax area to which the property area is assigned.

    • Transaction Type

      Select this option to filter by transaction type.

    • Include Refunds
  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

1.9.Generating a Daily Detail Listing Report #

Purpose

Use this report to list detailed payment information in a single list that can be grouped and totaled by several fields. You can use this report when you have a problem getting a drawer or batch to balance.

Procedure

  1. In PACS 9.0, choose Reports > Daily > Daily Detail Listing.
  2. In the Detailed Listing dialog box, in the Report Settings section, complete the following options as required:

    Detailed Listing Dialog Box

    • Batch Balance Date
    • Source

      The source of payment.

    • User

      User who performed the action.

    • Tax Area

      The tax area to which the property area is assigned.

    • Item Type

      Set this option to filter by payable item types.

    • Receipt #

      The receipt number with which to filter the selection criteria.

    • Property Type

      The type of property, such as real, personal, auto, mobile home, or mineral.

  3. In the Grouping Options sections, select one of the following options to use when grouping the report:
    • Property Type
    • Transaction Type

      Select this option to filter by transaction type.

    • Tax Area

      The tax area to which the property area is assigned.

  4. In the Sorting Options section, select one of the following options to use in sorting the report:
    • Property ID

      The property identification number (ID) for the property.

    • Property Type

      The type of property, such as real, personal, auto, mobile home, or mineral.

    • Receipt Number

      The receipt number with which to filter the selection criteria.

    • Transaction Type

      Select this option to filter by transaction type.

  5. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  6. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

1.10.Generating a Distribution - FMS Verification Report #

Purpose

Use this report to verify that a distribution run distributed the funds correctly. The report lists the individual transactions associated with a distribution run.

Procedure

  1. In PACS 9.0, choose Reports > Accounting > FMS Verification.
  2. In the Distribution FMS Verification dialog box, complete the following options as required:
    • Distribution Run

      Select this option to filter by distribution run.

    • Date Range

      Transactions that occurred within the From and To date range selected are displayed.

    • Account Number

      The account the transaction is entered for.

    • Type of Account

      Description of the account. This account description reflects the account description as seen in the General ledger.

    • Type of Transaction

      Select this option to filter by transaction type.

  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on January 11, 2019

1.11.Generating a Fiscal MTD Recap Report #

Purpose

Use this report to view the receipts, payments, and standard and annexation adjustments for a month or range of dates.

Procedure

  1. In PACS 9.0, chose Reports > Monthly > Fiscal MTD Recap.
  2. In the Fiscal MTD Recap Report dialog box, select one of the options from the Grouping Selection section to determine the report layout. The report will be divided according to the option selected.

    Example If you select Tax District Levy, there will be one page per levy fund.

  3. For the option you selected, click Dots and use the arrows to move items from the left column to the right column to include items in the report, and click OK.

    Fiscal MTD Recap Report Dialog Box - Grouping Selection Section

  4. In the Date Selection section, select either Date Range or Month. Then do one of the following:
    • If you select Date Range, select a range of dates with which to filter the report.
    • If you select Month, select the fiscal year and month with which to filter the report.
  5. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  6. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

1.12.Generating a Fiscal YTD Recap Report #

Purpose

Use this report to review the original receivable, receipts, standard adjustments, and annexation adjustments for a range of collection years during a selected fiscal year.

Prerequisites

  • In order to use this report, the following user right is required:
    • Month Reports

Procedure

  1. In PACS 9.0 choose Reports > Monthly > Fiscal YTD Recap.
  2. In the Fiscal YTD Recap Report dialog box, select one of the options from the Grouping Selection section to determine the report layout. The report will be divided according to the option selected.

    Example If you select Tax District Levy, there will be one page per levy fund.

  3. For the option you selected, click Dots and use the arrows to move items from the left column to the right column to include items in the report, and click OK.

    Fiscal MTD Recap Report Dialog Box - Grouping Selection Section

  4. In the Date Selection section, select either As of Date or Month. Then do one of the following:
    • If you select As of Date, select the fiscal year and date with which to filter the report.
    • If you select Month, select the fiscal year and month with which to filter the report.
  5. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  6. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

1.13.Generating a Fiscal YTD Summary Report #

Purpose

Use this report at the end of the month after the month has been closed. You can review the original receivable, receipts, standard and annexation adjustments, and the ending balance on a month-by-month basis across a range of years.

Procedure

  1. In PACS 9.0 choose Reports > Monthly > Fiscal YTD Summary.
  2. In the Fiscal YTD Recap Report dialog box, select one of the options from the Grouping Selection section to determine the report layout. The report will be divided according to the option selected.

    Example When Tax District Levy is selected, one page is generated for each levy fund.

  3. For the option you selected, click Dots and use the arrows to move items from the left column to the right column to include items in the report, and click OK.

    Fiscal MTD Recap Report Dialog Box - Grouping Selection Section

  4. In the Date Selection section, select either As of Date or Month. Then do one of the following:
    • If you select As of Date, select the fiscal year and date with which to filter the report.
    • If you select Month, select the fiscal year and month with which to filter the report.
  5. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  6. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

1.14.Generating a Levy Collections Recap Report #

Purpose

Use this report to review tax collection information for levies, as well as the total amount of adjustments.

Note

Use this report for monthly balancing when the Fiscal MTD Recap Report, the Fiscal Year YTD Recap Report, and the Fiscal YTD Summary Report are run by tax district/levy.

Procedure

  1. In PACS 9.0, choose Reports > Daily > Levy Collections Recap.
  2. In the Levy Collections Daily Recap dialog box, select a date range with which to filter the report.

    Levy Collections Recap Daily Report Dialog Box

  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

1.15.Generating a REET Collections Daily Recap Report #

Purpose

Use this report to review summary information for individual distributions. The distributions are set up at the real estate excise tax (REET) level on a tax district, and the REET rates are then associated with REET records according to tax district.

Procedure

  1. In PACS 9.0, choose Reports > Daily > REET Collections Recap.
  2. In the Daily REET Collections Recap Report dialog box, complete the following options as required:

    reet_collections_recap_report_dialog

    • Date Range

      Transactions that occurred within the From and To date range selected are displayed.

    • Tax District

      Select the tax district or districts with which to filter the descriptions in the report. Click the ellipses to open the code chooser.

    • REET Distribution

      Select the REET distribution with which to filter the descriptions in the report. Click the ellipses to open the code chooser.

    • Group by Tax District
  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

1.16.Generating a Revenue Merge Report #

Purpose

Use this report to review payments and accounts affected by treasurer receipts within a specified date range.

Procedure

  1. In PACS 9.0, choose Reports > Accounting > Revenue Merge Report.

    accrep_revenuemergereport

  2. In the Revenue Merge Report dialog box, complete the following options as required:
    • Balance Date Range

      The date for which report data is retrieved, and for which payments are being collected.

    • Transaction Date Range

      The date the transaction occurred.

    • Begin Date
    • End Date
    • Account Number
  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

1.17.Generating a Taxroll Reconciliation Report #

Purpose

Use this report to review activity at the levy and fund level, including activity involving the diversion of funds, refunds, adjustments, and so on. The report lists accounts receivable accounts and the tax collection amounts by levy or fund associated with each account. For example:

taxroll reconciliation report example

The report lists the group of levies or funds associated with an account number according to accounts receivable funds mapped for the levies or funds with the PACS Account Event Mapping features.

Caution If event mapping is changed after distribution occurs, the report will not accurately reflect which accounts were affected by tax collection amounts that were posted.

Procedure

  1. In PACS 9.0, choose Reports > Monthly > Taxroll Reconciliation.
  2. In the Taxroll Reconciliation Report dialog box, select one of the options from the Grouping Selection section to determine the report layout. The report will be divided according to the option selected.

    Example: If you select tax district levy, there will be one page per levy fund.

  3. For the option you selected, click Dots and use the arrows to move items from the left column to the right column to include the items in the report, and press OK.

    Note The report uses the same parameters as the month end reports. The primary difference is that selecting a set of fund groups or an ad hoc fund group will not cause any kind of grouping of the data. Instead one line will be shown per levy fund in that selected group.

    Taxroll Reconciliation Report Dialog Box - Grouping Selection Section

  4. In the Date Selection section, select either As of Date or Month. Then do one of the following:
    • If you select As of Date, select the fiscal year, date, and month with which to filter the report.
    • If you select Month, select the fiscal year and month with which to filter the report.
  5. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  6. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

2.Bill Reports #

2.1.Generating a Bill/Fee Code Listing Report #

Purpose

Use this procedure to generate the bill/fee code listing report, which lists all bills/fees according to a specified bill/fee code.

Bill fee codes are codes that can be placed on a bill or assessment to:

  • Alert the user to a specific circumstance that is associated with the assessment.
  • Calculate a penalty or interest at a user defined percentage, based on what is set up for the code. (For more information, see Setting Up Bill Adjustment Codes.)

For example, if bills are in bankruptcy, then a BANK code can be set up and used as an alert. When a user opens the property, an alert warning message will be displayed at the top of the screen. In addition, a report could be printed to display the properties with a bankruptcy.

Procedure

  1. In PACS 9.0, choose Reports > Bills > Bill/Fee Code Listing Report.
  2. In the Report Settings section of the Bill/Fee Code Listing Report window, complete the following fields:
    • Bill/Fee Code

      Codes placed on a bill to indicate a specific instance such as bankruptcy or suit filed.

    • Tax Year

      The tax year associated with the import run.

    • Sort Order

      Select alphabetical, geographical or zip code order.

  3. To set the output settings, complete the following fields in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.

      Note We recommend that you enter a specific description to help you to identify this report later. Reports can be displayed after they are generated under the Inbox option. The file name will be listed as the Subject, so a detailed description will help to better identify the report.

  4. Click Preview to preview the report. Click Post to generate the report.
Last updated on January 11, 2019

2.2.Generating a Modified Bill Report #

Purpose

Use this report to review bills that have been modified, including bills that have been modified due to cancellations or supplements. You can group bills on the report according to tax district, agency, fee type and/or property.

Note When using this report for monthly balancing, you must use the same date range used for the Fiscal MTD Recap report, the Fiscal YTD Recap report, and the Fiscal YTD Summary report.

Procedure

  1. In PACS 9.0, choose Reports > Bills > Modified Bill Report.
  2. In the Report Options section of the Modified Bill / Fee Report dialog box, select and complete the following fields as required:

    Balancing, Reports, Modified Bill Report, options

    • Taxing District

      The tax district to which the property belongs.

    • Assessment Agency
    • Fee Type
    • Supp Code

      The supplement code assigned to the modified bills.

    • Bill/Fee Code

      Codes placed on a bill to indicate a specific instance such as bankruptcy or suit filed.

      • Choose either Include Codes to include bills with the codes that were specified, or choose Exclude Codes to exclude bills with the codes specified.
    • Sup Group

      The code assigned to the supplement group containing the supplements to which the bills were assigned.

    • Batch
    • Transaction Date

      Transactions that occurred within the From and To date range selected are displayed.

    • Batch Balance Date
    • To generate the report for a specific property, select and enter the ID number in Property ID field.
    • To specify how you want the properties grouped within the report, complete the Group By field.
  3. To set the output settings,complete the following fields in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.

      Note We recommend that you enter a specific description to help you to identify this report later. Reports can be displayed after they are generated under the Inbox option. The file name will be listed as the subject, so a detailed description will help to better identify the report.

  4. Click Preview to preview the report. Click Post to generate the report.
Last updated on June 11, 2021

3.Generating the State Assessed Utility Report #

Purpose

Use this procedure to generate a report listing state utility accounts by tax area.

Procedure

  1. In PACS 9.0, choose Reports > State Assessed Utilities Report.
  2. In the State Assessed Utilities dialog box, choose the following:
    • Assessment Years
    • State District Codes
    • Tax Area
    • As of Sup Group

      Personal Property, State Assessed Utilities report dialog, 9034x, 001

  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.

Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.

Last updated on June 11, 2021

4.Code District Reports #

The code district reports are used for validation of data in the system regarding the association of tax areas to tax districts and vice versa. This is important when mass updating areas and annexations are performed, though the reports are not part of these processes.

Last updated on January 11, 2019

4.1.Generating a Code District Report: Fund Listing Report #

Purpose

Use this report to list tax districts and each fund associated with the district through the levy. This information is available through the tax district record, but the report can list multiple tax districts for a single user. This report is used primarily for validation of data in the system regarding the association of tax districts to funds and tax areas.

Procedure

  1. In PACS 9.0, choose Reports > Levy > Fund Listing.
  2. In the Fund Listing Report dialog box, complete the following options as required:

    Fund Listing Report Dialog Box

    • Assessment Year

      The assessment year to include in the report.

    • Tax District Type

      The taxing district type for the levy within the row.

    • Levy Types

      Select the levy types.

  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

4.2.Generating the Election Information Report #

Purpose

Use this procedure to generate a report displaying election information for tax districts based on your criteria. Election data is displayed and stored in the Election Information grid in the General panel of Tax District records.

Procedure

  1. Choose Reports > Tax District > Election Information.
  2. In the Election Information Report dialog box, complete the following fields:

    Levy, Report, Election Info Report, rn 9033x

    • Year The year in which tax district and levy data was active.
    • Tax District Tax Districts for which elections were held.
    • Election Date The range of dates during which elections occurred.
  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

5.DOR Reports #

5.1.Setting Stratifications #

Purpose

Use this procedure to define the settings for which the stratum data will be displayed for properties listed in the DOR Stratification Reports.

Prerequisites

  • In order to perform this procedure, the following user rights are required:
    • Stratification Settings

Procedure

  1. In PACS.ADMIN, choose Tools > Stratification Settings Maintenance.
  2. In the Stratification Settings Maintenance window, click Add.
  3. In the Add New Stratification Setting Dialog, select the year for the setting. Then select either real or personal property to indicate for what type of property the settings are applicable. Click OK.
  4. If you need to enter stratification settings for personal property, proceed to the next step. For real property, complete the following steps:
    1. If you would like to report current use – agriculture separately from multi family/commercial/manufacturing/agri or other stratifications, select Use Separate Current Use Group, which generates the CU-Ag grid separately from the Multi Family /Commercial /Manufacturing /Agri /Other grid.

      Note When Use Separate Current Use Group is selected, the data entered in the CU-Ag grid is organized as a separate category within the DOR Stratification Report for real property, and the DOR Sales Report for valid sales.

      DOR ag separate

    2. If the Department of Revenue has given instructions to exclude current use properties, select the Exclude Current Use Properties check box, which will exclude any property with a land segment that has the Apply Productivity option selected.
    3. Choose the start and end date of the Sale Date Range.
    4. In the Single Family Residential section of the Stratification Settings dialog box, click Add to add new stratification settings. Then complete the cells in the grid.

      Stratification Settings for Real Properties - Single Family Residential

      • Stratum Beginning Value

        The low end of the value range that PACS utilizes for the stratum.

      • Stratum Ending Value

        The high end of the value range that PACS utilizes for the stratum.

      • Sampling Frequency

        The frequency with which properties are selected in the stratification process. PACS searches for residential properties within the value range.

        If, for example, 100 is entered, PACS selects every 100th property.

      • Starting Point

        The number at which PACS starts the selection process.

        If, for example, the starting point is 7 and the sampling frequency is 20, PACS starts by selecting the seventh property and then every 20th property through the range.

    5. In the Multi Family /Commercial /Manufacturing /CU – Ag /Agri /Other section, click Add to add new stratification settings. Then complete the cells in the grid.

      dor, stratification settings, multi family etc, 9031x

    6. If you selected Use Separate Current Use Group, in the CU-Ag section, click Add Add to add new stratification settings. Then complete the cells in the grid.

      dor, stratification settings, cu-ag, 9031x

  5. For personal property, complete the following cells in the Stratification Settings – Personal Properties dialog box:
    • Stratum Beginning Value

      The low end of the value range that PACS utilizes for the stratum.

    • Stratum Ending Value

      The high end of the value range that PACS utilizes for the stratum.

    • Sampling Frequency

      The frequency with which properties are selected in the stratification process. PACS searches for residential properties within the value range.

      If, for example, 100 is entered, PACS selects every 100th property.

    • Starting Point

      The number at which PACS starts the selection process.

      If, for example, the starting point is 7 and the sampling frequency is 20, PACS starts by selecting the seventh property and then every 20th property through the range.

  6. Click OK or Apply to save the new settings.
Last updated on June 11, 2021

5.2.Generating an Abstract of Assessed Value Report #

Purpose

Use this procedure to produce the values in Excel so that the assessor’s office can copy and paste them into the DOR Abstract of Assessed Value Report Excel spreadsheet sent by the DOR once a year.

Note Regarding Senior Exemptions: The Market Value displayed on the Abstract of Assessed Value Report includes the market total value of the senior property, but not the homesite value. By contrast, the Value Prior to the Value Freeze displayed on the Senior Relief Form includes only the homesite portion of the Senior property. Because of this, these two values usually do not match.

Similarly, the Frozen Value displayed on the Abstract of Assessed Value Report does not include any New Value for the Senior. However, the Frozen Value from the Senior Relief Form does include New Value for the Senior.

Prerequisites

  • In order to perform this procedure, the following user right is required:
    • Report > Print Abstract of Assessed Value Report

Procedure

  1. In PACS 9.0, choose Reports > DOR > Abstract of Assessed Value.
  2. Complete the following fields in the Report Settings section:
    • Assessment Year

      The assessment year of the properties.

    • Supp Number

      A supplement number from within the assessment year.

    • Tax Areas

      Select tax area(s) to include in this report.

  3. To generate an export file, select Export to File as needed in the Export to File section. Then specify the Path and File name.

    Note Files can be exported as either .txt or .csv. Add .txt or .csv to the file name. Example: AbstractofAssessedValue.txt

  4. To set the output settings, complete the following fields in the Output Settings section:
    • In the Format drop-down list, select the report output format. The recommended format for this report is Excel.
    • Abstract of Assessed Value Reports - Excel format
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  5. Click Preview to preview the report. Click Post to generate the report.
Last updated on June 11, 2021

5.3.Generating a DOR Invalid Sales Report #

Purpose

Use this process to generate the Department of Revenue (DOR) Invalid Sales Report as required by the Washington DOR.

The report lists invalid sales based on sales that were entered with ratio type codes that have the Invalid Sale attribute selected, according to the selected supplement and timeframe.

Prerequisites

  • A PACS.ADMIN ratio type code (Tools > Code File Maintenance > Sales > Ratio Type Codes) with the Invalid Sales attribute selected has been applied in the Sale Information panel of the Ownership History dialog box (accessed from a property’s Deeds & Sales panel) for invalid sales to be included in this report.

    If a reason for the invalid sale needs to print on the report, the Requires Reason attribute must have been selected for the ratio type code, and the reason entered in the Sale Information panel.

Procedure

  1. In PACS 9.0, choose Reports > DOR > DOR Sales.
  2. In the DOR Sales Report dialog box, select Invalid Sales Report.

    DOR, Sales, Invalid

    • Select Run 08 Validation Only to run the Sales with DOR Code 08 and Non-standard Ratio Report instead of the Invalid Sales Report.
  3. Complete the following fields as required in the Options section:
    • Assessment Year

      The assessment year of the properties.

    • As of Supplement

      Select an accepted supplement for the assessment year selected.

      Note The As of Supplement field is populated once the Assessment Year is selected.

  4. To set the output settings, do the following in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  5. Click Preview to preview the report. Click Post to generate the report. Click Print to generate and then print the report.
Last updated on June 11, 2021

5.4.Generating a DOR Valid Sales Report #

Purpose

Use this process to generate the Department of Revenue (DOR) Valid Sales Report as required by the Washington DOR.

The report lists the valid sales for the county, the appraisal ratios for the stratums defined in the stratification settings in PACS.ADMIN, and sales and totals for the properties.

The report retrieves properties’ sales data and categorizes the sales data according to the primary use code specified on a property’s Property Codes panel.

Prerequisites

  • DOR use codes have been entered in PACS.ADMIN (Tools > Code File Maintenance > Land > DOR Use Code). The attribute selected for a DOR code determines the category in which the property is placed in the report.
  • DOR use codes have been specified for primary use codes (the local versions of the DOR codes) in PACS.ADMIN (Tools > Code File Maintenance > Property > Primary Use Code).
  • Stratification settings have been entered in PACS.ADMIN (Tools > Stratification Settings Maintenance).

Procedure

  1. In PACS 9.0, choose Reports > DOR > DOR Sales.
  2. In the DOR Sales Report dialog box, select Valid Sales Report.

    DOR Reports, DOR Sales Report dialog, Options, 90332200, 001

  3. Complete the following fields as required in the Options section:
    • Assessment Year

      The assessment year of the properties.

    • As of Supplement

      Select an accepted supplement for the assessment year selected.

      Note The As of Supplement field is populated once the Assessment Year is selected.

    • Select Summary Pages Only to print the Strata Summary Page displaying the overall assessed values for the county.

      Note The Strata Summary Page also prints when the Valid Sales Report is generated.

  4. Enter values for Senior Freeze BOE and Forest Land BOE. These values are displayed on the report and included in the report’s totals.
  5. To set the output settings, do the following in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  6. Click Preview to preview the report. Click Post to generate the report. Click Print to generate and then print the report.
Last updated on June 11, 2021

5.5.Generating a Sales Check Report #

Purpose

Use this procedure to generate a report displaying sales records with the DOR code 08–these sales have ratios outside DOR standards, which means they have ratios of less than 25% or greater than 175%.

Procedure

  1. In PACS 9.0, choose Reports > DOR > DOR Sales Check.
  2. In the Options section, select the Assessment Year and As of Supplement number.
  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on January 11, 2019

5.6.Generating a Personal Property DOR Stratification Report #

Purpose

Use this process to generate the Department of Revenue (DOR) Stratification Report for personal properties. With this report, you can view the number of properties as well as the value of each personal property.

The report is used in the event that your county does not have enough sales to accurately measure the level of appraisal so that DOR staff can verify the level of appraisal.

Prerequisites

  • In order to perform this procedure, the following user right is required:
    • Print DOR Stratification Report
  • DOR use codes have been entered in PACS.ADMIN (Tools > Code File Maintenance > Land > DOR Use Code). The attribute selected for a DOR code determines the category in which the property is placed in the report.
  • DOR use codes have been specified for primary use codes (the local versions of the DOR codes) in PACS.ADMIN (Tools > Code File Maintenance > Property > Primary Use Code).
  • Stratification settings have been entered in PACS.ADMIN (Tools > Stratification Settings Maintenance).

Procedure

  1. In PACS 9.0, choose Reports > DOR > DOR Stratification.
  2. In the DOR Stratification Report dialog, select Personal Property Stratification Report in the Options section.
  3. Complete the following fields as required in the Options section:
    • Assessment Year

      The assessment year of the properties.

    • As of Supplement

      Select an accepted supplement for the assessment year selected.

      Note The As of Supplement field is populated once the Assessment Year is selected.

    • Summary Totals Page Only – If selected, only the cover page and summary page will be generated.
  4. To set the output settings, do the following in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  5. Click Preview to preview the report. Click Post to generate the report.
Last updated on January 11, 2019

5.7.Generating a Real Property DOR Stratification Report #

Purpose

Use this process to generate the Department of Revenue (DOR) Stratification Report for real properties. With this report you can view the number of properties as well as the value of each real property.

The report is used in the event that your county does not have enough sales to accurately measure the level of appraisal so that DOR staff can verify the level of appraisal.

Prerequisites

  • In order to perform this procedure, the following user right is required:
    • Reports > Print DOR Stratification Report
  • DOR use codes have been entered in PACS.ADMIN (Tools > Code File Maintenance > Land > DOR Use Code). The attribute selected for a DOR code determines the category in which the property is placed in the report.
  • DOR use codes have been specified for primary use codes (the local versions of the DOR codes) in PACS.ADMIN (Tools > Code File Maintenance > Property > Primary Use Code).
  • Stratification settings have been entered in PACS.ADMIN (Tools > Stratification Settings Maintenance).

Procedure

  1. In PACS 9.0, choose Reports > DOR> DOR Stratification.
  2. In the DOR Stratification Report dialog box, select Real Property Stratification Report in the Options section.
  3. Complete the following fields as required in the Options section:
    • Assessment Year

      The assessment year of the properties.

    • As of Supplement

      Select an accepted supplement for the assessment year selected.

      Note The As of Supplement field is populated once the Assessment Year is selected.

    • Summary Totals Page Only – If selected, only the cover page and summary page will be generated.
  4. To set the output settings, do the following in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  5. Click Preview to preview the report. Click Post to generate the report.
Last updated on January 11, 2019

5.8.Generating an RCMI Report #

Purpose

Use this procedure to generate the RCMI (Residential, Commercial, Multi-Family, and Industrial) report according to neighborhood codes. This report provides a value breakdown for the properties for the selected neighborhoods.

Prerequisites

  • In order to perform this procedure, the following user right is required:
    • Reports > Print RCMI report

Procedure

  1. In PACS 9.0, choose Reports > Levy > RCMI Report.
  2. Complete the following fields in the Report Settings section:
    • Assessment Year

      The assessment year of the properties.

    • Supp Number

      A supplement number from within the assessment year.

    DOR Reports, RCMI Report, 9032x-9035x

  3. Choose between the following options and complete the fields:
    • Neighborhood
    • Department of Revenue Codes
    • Tax Area
  4. To set the output settings, complete the following fields in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  5. Click Preview to preview the report. Click Post to generate the report.
Last updated on June 11, 2021

5.9.Generating the Annual Financial Report #

Purpose

Use this procedure to generate the Annual Financial Report.

This report is to be completed as part of your annual financial reporting and is presented as supporting documentation in the County CAFR.

Procedure

  1. In PACS 9.0, select Reports > Monthly > Annual Financial Report.
  2. In the Date Selection section of the Fiscal Tax Collections Dialog box, select As of Date to specify an exact date for data generation or Month to select a month only. Then use the drop-down lists to select the Fiscal Year and As Of Date/Month of the data to be included in the report.

    DOR, Treasurer, Annual Financial Rpt, 9031x

  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

5.10.Generating the Fiscal Tax Collections Report #

Purpose

Use this procedure to generate the Fiscal Tax Collections Report.

This report displays all collections for ad valorem taxes by year. The Fiscal Tax Collections Report is similar to the existing Fiscal YTD Recap Report, but, here, all levies are combined into total collections amounts.

Procedure

  1. In PACS 9.0, select Reports > Monthly > Fiscal Tax Collections Report.
  2. In the Date Selection section of the Fiscal Tax Collections Dialog box, use the drop-down lists to select the Fiscal Year and As Of Date/Month of the data to be included in the report.

    DOR_Treasurer_Fiscal_Tax_Collections_Rpt_9031x

  3. Then, in the Preparer Info section, enter the following information as applicable:
    • Preparer’s Name
    • Phone Number
    • E-mail
  4. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  5. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

5.11.Generating the Certificate of Assessment Roll #

Purpose

Use this procedure to produce the DOR Certificate of Assessment Roll.

The Certificate of Assessment Roll affirms that the assessment roll is complete and correct, and it displays assessed value totals, including Forest Land Assessed Value, Current Use Land Assessed Value, Improvement Value on Current Use Lands, Senior Freeze Assessed Value, Real Property Assessed Value, Total Taxable Assessed Value of Real Property, Personal Property Assessed Value, and Total County Locally Assessed Value.

Procedure

  1. In PACS 9.0, choose Reports > DOR > DOR Assessor’s Certificate of Assessment Rolls.
  2. In the DOR Certificate of Assessment Rolls Dialog box, complete the following fields as required:
    • Assessment Year

      The assessment year of the properties.

    • As of Supplement

      Select an accepted supplement for the assessment year selected.

      Note The As of Supplement drop-down menu options are populated once the Assessment Year is selected.

  3. To set the output settings, do the following in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report.
Last updated on January 11, 2019

5.12.Generating the New Construction Certificate #

Purpose

Use this procedure to produce the New Construction Certificate to submit to the DOR.

The Assessor’s Certificate of New Construction Value affirms that the new construction value added to the assessment roll is complete and correct. This value is the sum of new construction value for improvements, including improvements on leased land, and excludes land new construction value.

Procedure

  1. In PACS 9.0, choose Reports > DOR > New Construction Certificate.
  2. In the New Construction Certificate dialog box, complete the following fields as required:
    • Year

      The assessment year of the properties.

    • As of Sup

      Select an accepted supplement for the assessment year selected.

      Note The As of Supplement drop-down menu options are populated once the assessment Year is selected.

  3. To set the output settings, do the following in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report.
Last updated on January 11, 2019

5.13.Generating the State Timber Report #

Purpose

Use this procedure to produce the DFL Composite Tax Rate Report (also known as the State Timber Report or Timber Assessed Value Report) to submit to the DOR.

This report lists active Tax Districts in the county with their levy rates, total DFL current use value of all applicable land details in the district, total acreage of those land details, and the tax values.

Procedure

  1. In PACS 9.0, choose Reports > DOR > DFL Composite Tax Rate.
  2. In the DFL Composite Tax Rate Report dialog box, complete the following fields as required:
    • Year

      The assessment year of the properties.

    • As of Sup

      Select an accepted supplement for the assessment year selected.

      Note The As of Supplement drop-down list options are populated once the Assessment Year is selected.

  3. To set the output settings, do the following in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report.
Last updated on January 11, 2019

6.Litigation Reports #

6.1.Generating the Annual Auditor Report #

Purpose

Use this report to generate a list of personal and mobile home properties with uncollected taxes and the tax amounts due.

Procedure

  1. In PACS 9.0, choose Reports > Collections > Annual Auditor Report.

    Litigation Report Auditor

  2. Select the sort order, years, and property types.
  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

6.2.Generating a Bankruptcy Claim Form #

Procedure

  1. In PACS 9.0, open the property record for which to generate a bankruptcy claim form. Choose Commands > Generate Bankruptcy Claim Form.

    Litigation, Bankruptcy Claim Form dialog, 9032x

  2. Enter the name of the court involved in the claim in the Bankruptcy Claim Form field, and/or enter the Case Number.
  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

6.3.Generating the Bid List/Sold Property Report #

Purpose

Use this report to list properties scheduled for sale on future auction dates, or properties that have been sold at auction.

The report displays:

  • Auction Date
  • Bidder name
  • Bid amounts
  • Property details

Procedure

  1. In PACS 9.0, choose Reports > Collections > Bid List/Sold Property Report.

    Litigation Report Bid List

  2. Complete the Report Options.
  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

6.4.Generating the Certificate of Delinquency #

Purpose

Use this report to generate a certificate of delinquency document, which displays:

  • Owner information
  • Property information, including, if applicable, personal properties linked to the main property account
  • Taxes due

Procedure

  1. In PACS 9.0, do one of the following:
    • From a property record, choose Commands > Generate Certificate of Delinquency
    • Choose Reports > Collections > Certificate of Delinquency
  2. Specify the Selection Criteria.
  3. In the Linked Properties grid, select linked properties for inclusion in the report as needed.

    Litigation, Report, Certificate Delinquency, 9032x

    Note The grid displays linked properties with the same owner. Linked properties are excluded from the report when those linked properties have zero tax due, even if they are selected in the grid.

  4. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  5. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

6.5.Generating the Collection Review Report #

Purpose

Use this report to generate a list of properties that have delinquent taxes and that qualify for the commissioner’s report.

The report displays:

  • Bill code
  • Base tax due
  • Owner name
  • Property ID
  • Tax district / agency / fee type

Procedure

  1. In PACS 9.0, choose Reports > Collections > Collection Review Report.

    Litigation Report Collection Review

  2. Complete the Report Options.
  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

6.6.Generating the Outstanding Balances Report #

Purpose

Use this report to review data about taxes that have not been paid.

Note This report may take an hour or more to generate on some databases. The time needed depends on the amount of data and on the report criteria selected by the user.

Procedure

  1. In PACS 9.0, choose Reports > Outstanding Balances Report.

    Reports, Accounting, Litigation, Outstanding Balances

  2. In the Print Outstanding Balances dialog box, select one or more of the Report Options. To specify particular codes to be included or excluded in the report, click Dots and use the arrows to move items from the left column to the right column.
  3. Select either Include Codes to include the codes you selected, or Exclude Codes to exclude the codes you selected.
  4. Select one of the following option and complete the corresponding date:
    • Details & Totals – Uses the Effective Date to calculate what is due on bills and fees, including penalties and interest.
    • Totals Only – Uses the As of Date to retrieve transactions with a batch balance date before or equal to the As of Date.
  5. Select a sort option.
  6. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  7. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

6.7.Generating the Judgments Report #

Purpose

Use this report to generate a listing of delinquent properties that require action either for the commissioner or the superior court.

The report lists properties as well as:

  • Property type
  • Base tax due and the corresponding tax year
  • Bill adjustment code descriptions

Procedure

  1. In PACS 9.0, choose Reports > Collections> Judgment Report.

    Litigation Report Judgment

  2. In the Report drop-down list, select either Commissioner's or Superior Court.
  3. Specify the years for which to retrieve data for the report. Then complete the following options:
    • Sort Order
    • Selection Type
      • Property IDs – Use this option to enter the property IDs of records to be updated.
      • SQL Query – Use this option to enter a SQL query with which to retrieve records.
    • Bill/Fee Code
  4. Specify whether to include or exclude the bill or fee codes you selected.
  5. Do one of the following:
    • If you selected Property IDs as the Selection Type, in the Property ID(s) section, enter property IDs separated by a comma or a carriage return.
    • If you selected SQL Query as the Selection Type, in the SQL Query section, either enter a SQL query with which to retrieve property IDs or click Get Query to select a query.
  6. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  7. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

6.8.Generating the Payment Detail Listing Report #

Purpose

Use this procedure to review a listing of payments made within a specified time range.

Procedure

  1. In PACS 9.0, choose Reports > Daily > Payment Detail Listing.

    Reports, Payment Detail Listing

  2. In the Payment Detail Listing Report dialog box, choose one of the following:
    • Print All
    • Print Single Listing
      • If you choose Print Single Listing, select the type of listing to print.
  3. To print payments for a year, select Year and enter the year.
  4. In the Sort By field, specify the criteria by which to sort the report.
  5. If you need to print totals only and not payment details, select Totals Only.
  6. Select one of the following options to specify the criteria for which payment information will be retrieved:
    • Date Range
    • Batch(es)
    • Drawer(s)
  7. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  8. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

6.9.Generating the Pursuit Accounts Payment Report #

Purpose

Use this report to review payment activity for accounts that are under pursuit.

The report lists the properties with pursuit types that you specify as well as totals for:

  • Base amount
  • Interest
  • Penalty
  • Total paid
  • Refunds/overpayment

Procedure

  1. In PACS 9.0, choose Reports > Collections > Pursuit Account Payment Report.

    Litigation Pursuit Accounts Payment

  2. Use the Payment Date options to specify date criteria with which to retrieve the report.
  3. Specify the pursuit types with which to retrieve the report. Then specify the sort order.
  4. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  5. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

6.10.Generating the Pursuit Activity Report #

Purpose

Use this report to generate a list of properties with delinquent taxes and review a report with:

  • Information about actions taken for a property (such as phone calls made and delinquent notices mailed
  • Number of payments received
  • Percentage of delinquent taxes recovered

Procedure

  1. In PACS 9.0, choose Report > Collections > Pursuit Activity Report.

    Litigation Pursuit Acitivty Report

  2. Complete the following options as required:
    • Activity Date
    • Pursuit Type(s)
    • Pursuit Status(es)
    • Collector(s)

      Displays a list of PACS user names to choose from.

      PACS users are assigned as collectors with the Assign Collector button in the Properties panel of a litigation record.

    • Include Unworked Accounts
  3. In the Output Settings section, do the following:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  4. Click Preview to preview the report. Click Post to generate the report and create a PACS inbox item from which you can view the report.
Last updated on June 11, 2021

7.Special Assessment Reports #

7.1.Printing a Special Assessment Recap Report #

Purpose

Use this report to preview and print special assessment taxes, payments, and adjustments.

You can generate the reports for month-to-date, year-to-date, or fiscal year-to-date date ranges.

Procedure

  1. In PACS 9.0, choose Reports > Monthly > Special Assessment Recap Report.
  2. If you need to generate a report only with base tax amount information, select Base only-Provides a report that displays only the base tax amounts without any other penalty interest. 

    Provides a report that displays only the base tax amounts without any other penalty interest.

  3. In the Report Selection section of the Special Assessment Recap Report Dialog, select from the following check boxes as required:
    • Month-to-Date Recap

      Provides a report for the beginning and ending date ranges specified or for the closed month that is selected.

    • Year-to-Date Recap

      Ignores the beginning date range specified and includes all information on the system through the ending date range or thru the last day of the closed month that was selected.

    • Fiscal Year-to-Date Recap

      Provides a report based on the fiscal year start and end dates that are set under Search/Special Assessments select Agency/Special Assessments.

  4. In the Report Settings section, select the Special Assessment Agencies and choose one of the following options:
    • Date Range

      Transactions that occurred within the From and To date range selected are displayed.

    • Closed Month

      This option lists months that are closed and prints for that month based upon the report selection specified.

  5. To set the output settings, complete the following fields in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.

      Note We recommend that you enter a specific description to help you to identify this report later. Reports can be displayed after they are generated under the Inbox option. The file name will be listed as the Subject, so a detailed description will help to better identify the report.

  6. Click Preview to preview the report. Click Post to generate the report.
Last updated on January 11, 2019

7.2.Printing a Special Assessment Fiscal Month to Date Recap Report #

Purpose

Use this procedure to preview and print special assessment fiscal MTD reports, which list the taxes or assessments collected for the fiscal starting and ending date ranges specified for the special assessment.

Procedure

  1. In PACS 9.0, choose Reports > Monthly > Fiscal MTD Recap.
  2. In the Fiscal MTD Recap Dialog, choose one of the following Grouping Selection options:
    • Tax District Levy
    • Assessment
    • Fund
    • Fund Group
    • Ad Hoc Fund Group
  3. Choose one of the following Date Selection options:
    • Date Range
    • Month
  4. To set the output settings, complete the following fields in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  5. Click Preview to preview the report. Click Post to generate the report.
Last updated on January 11, 2019

7.3.Printing a Special Assessment Fiscal Year to Date Recap Report #

Purpose

Use this procedure to preview and print special assessment fiscal year to date reports with the capability of exporting the data in a comma delimited format.

Procedure

  1. In PACS 9.0, choose Reports > Monthly > Fiscal YTD Recap.
  2. In the Fiscal YTD Recap Dialog, choose one of the following Grouping Selection options:
    • Tax District Levy
    • Assessment
    • Fund
    • Fund Group
    • Ad Hoc Fund Group
  3. Choose one of the following Date Selection options:
    • As of Date
    • Month
  4. To set the output settings, complete the following fields in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  5. Click Preview to preview the report. Click Post to generate the report.
Last updated on January 11, 2019

7.4.Printing a Special Assessment Payment Detail Payment Report #

Purpose

Use this procedure to preview and print a detail and summary report of payment transactions with the capability of exporting the data in a comma delimited format.

Procedure

  1. In PACS 9.0, choose Reports > Daily > Daily Detail Listing.
  2. In the Report Settings section, complete the following fields:
    • Transaction Date

      The date the transaction occurred.

    • Source

      The source of payment.

    • User

      User who performed the action.

    • Tax Area

      The tax area to which the property area is assigned.

    • Transaction Type

      Select this option to filter by transaction type.

    • Receipt #

      The receipt number with which to filter the selection criteria.

    • Property Type

      The type of property, such as real, personal, auto, mobile home, or mineral.

  3. Choose one of the following Grouping Options:
    • Property Type

      The type of property, such as real, personal, auto, mobile home, or mineral.

    • Transaction Type

      Select this option to filter by transaction type.

    • Tax Area

      The tax area to which the property area is assigned.

  4. Choose one of the following Sorting Options:
    • Property ID

      The property identification number (ID) for the property.

    • Property Type

      The type of property, such as real, personal, auto, mobile home, or mineral.

    • Receipt #

      The receipt number with which to filter the selection criteria.

    • Transaction Type

      Select this option to filter by transaction type.

  5. To set the output settings, complete the following fields in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.

      Note We recommend that you enter a specific description to help you to identify this report later. Reports can be displayed after they are generated under the Inbox option. The file name will be listed as the Subject, so a detailed description will help to better identify the report.

  6. Click Preview to preview the report. Click Post to generate the report.
Last updated on January 11, 2019

8.Totals Reports #

9.Generating a Certified Totals Report #

Purpose

Use the Certified Totals Report to review the total values of properties that have been certified. With this report, you can choose sorting, grouping, and filtering options, perform recalculation prior to generating output, and set the type of output to generate.

Prerequisites

  • In order to perform this procedure, the following user rights are required:
    • Reports > Totals/Rolls > Certified Totals

Procedure

  1. In PACS 9.0, choose Reports > Totals/Rolls > Certified Totals.
  2. In the Year and Supplement Selection section of the Certified Totals Dialog, complete the following fields:
    • Year

      Limited to years that are not yet certified.

    • As of Supp #

      Limited to zero (0).

  3. In the Data Selection Options section, choose one the following fields. This selection determines the method by which properties will be selected for inclusion in the Certified Totals Report and affects the type of Selection Filtering paragraph displayed.
    • Use Selection Options
    • Use Query
  4. In the Grouping and Sorting Options section, select an option in the Print Totals By field, which determines how the totals data will be aggregated in the generated output, and modifies other selection options in the dialog box according to the value chosen. Then select the sort order.
  5. In the Selection Filtering section, select the tax areas, tax districts, levies, or pending tax area, and select the property types from the Include only Selected Property Types check boxes as required:

    Preliminary Totals report - include only selected property types

  6. If required, select the following options:
    • Include Only Property Sub Types

      Includes only those properties that have the sub types you specify.

    • Include Only Properties Appraised By

      Includes only those properties appraised by the specified appraisal company.

      Note This does not refer to an appraiser.

    • Exclude State Assessed Utilities
    • Summary Only
  7. In theAdditional Output Options section, choose at least one of the following Print Total Pages for options. These check boxes control the properties that are included in the Preliminary Totals Report based on their status with the BOE.
    • Include DOR Report

      Note: At least one of the following three check boxes must be checked for the report to be generated.

    • BOE Approved Properties

      Prints totals that represent the values of properties that have closed protests as well as those properties that did not have open or active BOE protests for the year.

    • Sum of BOE Approved and Under Review Properties

      Prints the sum of: the values of properties that have closed protests, the values of properties that did not have open or active BOE protests for the year, and the values of properties for which the BOE protest process is not yet completed.

    • Under BOE Review Properties

      Prints the total values for properties for which the BOE protest process is not yet completed.

  8. To set the output settings, complete the following fields in the Output Settings section:
    • In the

      Format drop-down list, select the report output format.

    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  9. Click Preview to preview the report. Click Post to generate the report.
Last updated on June 11, 2021

10.Generating an Adjusted Certified Totals Report #

Purpose

Use the Adjusted Certified Totals Report to show changes to totals due to supplemental changes. With this report, you can enter parameters, choose sorting, grouping and filtering options, perform recalculation prior to generating output, and set the type of output to generate.

Prerequisites

  • In order to perform this procedure, the following user rights are required:
    • Reports > Totals/Rolls > Adjusted Certified Totals

Procedure

  1. In PACS 9.0, choose Reports > Totals/Rolls > Adjusted Certified Totals.
  2. In the Year and Supplement Selection section of the Print Totals Dialog, complete the following fields:
    • Year

      Limited to years that are not yet certified.

    • As of Supp #

      Filtered according to all available accepted supplements for the selected year.

  3. In the Data Selection Options section, choose one the following fields. This selection determines the method by which properties will be selected for inclusion in the Totals Report and affects the type of Selection Filtering section displayed in the dialog box.
    • Use Selection Options
    • Use Query
  4. In the Grouping and Sorting Options section, select an option in the Print Totals By field, which determines how the totals data will be aggregated in the generated output, and modifies other selection options in the dialog box according to the value chosen. Then select the sort order.
  5. In the Selection Filtering section, select the tax areas, tax districts, levies, or pending tax area, and select the property types from the Include only Selected Property Types check boxes as required:

    Preliminary Totals report - include only selected property types

  6. If required, select the following options:
    • Include Only Property Sub Types

      Includes only those properties that have the sub types you specify.

    • Include Only Properties Appraised By

      Includes only those properties appraised by the specified appraisal company.

      Note This does not refer to an appraiser.

    • Exclude State Assessed Utilities
    • Summary Only
  7. In theAdditional Output Options section, choose at least one of the following Print Total Pages for options. These check boxes control the properties that are included in the Preliminary Totals Report based on their status with the BOE.
    • Include DOR Report

      Note: At least one of the following three check boxes must be checked for the report to be generated.

    • BOE Approved Properties

      Prints totals that represent the values of properties that have closed protests as well as those properties that did not have open or active BOE protests for the year.

    • Sum of BOE Approved and Under Review Properties

      Prints the sum of: the values of properties that have closed protests, the values of properties that did not have open or active BOE protests for the year, and the values of properties for which the BOE protest process is not yet completed.

    • Under BOE Review Properties

      Prints the total values for properties for which the BOE protest process is not yet completed.

  8. To set the output settings, complete the following fields in the Output Settings section:
    • In the

      Format drop-down list, select the report output format.

    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  9. Click Preview to preview the report. Click Post to generate the report.
Last updated on June 11, 2021
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