1.Escrow #

Escrow taxes are collected in advance of the time they are due. In Washington state, escrow is collected for reasons such as:

  • A mobile home is being moved off of a property
  • A new subdivision is being created
  • A business is closing and taxes need to be collected on the personal property owned by the business

Escrow payments go through a three state cycle:

  1. Created – Escrow is created in PACS 9.0.
  2. Paid – The taxpayer pays the escrow and a credit now exists in the system.
  3. Applied – The escrow is applied to the taxpayer’s taxes.

Flexible Escrow – This function is intended to account for creating, maintaining, applying and posting escrow in the most flexible way.

Note that when a transaction is voided, the escrow reverts from its current state to the previous state. For example, if an escrow is in a paid state and the payment is voided, the escrow reverts to created. If an applied escrow is voided, the escrow reverts to the paid state and is now available to be used for something else.

With PACS 9.0 escrow features, you can create and manage property escrow. The escrow tools are accessed through the Escrow/Overpayment Credit panel in the general property view. The Escrow Worksheet opens from this panel.

Escrow payments are posted through the Payment Cart. Once posted, the escrow appears in the property’s Payment History panel. Escrow is applied using the Apply Escrow Wizard or the Mass Apply Escrow Wizard.

Last updated on December 28, 2018

1.1.Setting Up Escrow Type Codes #

Purpose

Use this procedure to set up code files that are used when creating escrow worksheets on properties. Values that the system can use to calculate escrow can be set and locked in the code file.

Prerequisites

  • To configure escrow worksheets and enable value locking, Enable Escrow Worksheet and Value Locking is set to True in PACS.ADMIN (Tools > System Configuration > Escrow).

    Note The options depicted below assume this setting is True.

Procedure

  1. In PACS.ADMIN, choose Tools > Code File Maintenance.
  2. Open the General section.
  3. Double-click Escrow Type Codes.
  4. To add a new code, click Add in the Escrow Type Codes dialog box and do the following:
    1. Select the Tax Year during which the Escrow Type Code applies.
    2. Enter a Code and brief Description.

      Note Steps (c) through (h) below are available when the configuration is set as specified in the above prerequisite.

    3. If needed, select a Start Date.

      Tip The Start Date lets the user know that escrow should not be collected on the type until after this date.

    4. To automatically print the Plat Certification at the time of posting, select Print Plat Certification.
    5. To assign property components percentages of assessed value on which to calculate escrow and advance/future taxes, choose from following options in the Escrow Calculation Elements section as needed:
      • Land

        The percentage of assessed value used for escrow and advance/future tax calculation. When Land is not selected, Land value is excluded from the escrow calculation.

      • Improvements/Personal Property

        The percentage of assessed value used for escrow and advance/future tax calculation. When Improvement is not selected, Improvement detail values are excluded from the escrow calculation.

      • Special Assessments

        The percentage used for escrow calculation. When Special Assessment is not selected, the Special Assessment value is excluded from the escrow calculation.

    6. If required, select the Lock Value option for any of the values entered above.

      Note When Lock Value is selected and the escrow payment is posted for the corresponding segment, those property values used for calculating special assessments and property taxes are locked.

      When locking properties whose valuation method is BOE Value, Land and Improvement locked value fields display a value of 0$ .

    7. Select the default pay status that is set when posting the escrow payment for this type.
    8. Use the Collection/Distribution Event Mapping grid to set the Event, financial Action, associated Account Number, payment Type, and Description for postings. Click Add to add a row to the grid, then use the drop-down lists in the columns to make selections.
    9. Click Save.

      Escrow, Set Escrow Codes, 9035x, 001

  5. To edit a pre-existing code, select the code in the Escrow Type Codes dialog box and click Edit.
  6. To delete a code, select the code in the Escrow Type Codes dialog box and click Delete.
  7. When you have finished setting up Escrow Type Codes, click Close.
Last updated on June 8, 2021

1.2.Entering Escrow #

Purpose

Use this procedure to assign escrow amounts to property records.

Prerequisite

  • The Enable Escrow Worksheet and Value Locking option to False in PACS.ADMIN (Tools > System Configuration > System (category) > Escrow).

    Important Enable the option above to access the escrow worksheet, which provides expanded escrow-related functionality. The worksheet estimates the amount of escrow needed to pay the taxes due on a property. The procedure for using the Worksheet is depicted in Entering Escrow in the Worksheet.

  • Escrow types have been set up in PACS.ADMIN (Tools > Code File Maintenance > General > Escrow Type).
  • In order to perform this procedure, the following user right is required:
    • Receipting > Escrow > Create Escrow

Procedure

  1. In PACS 9.0, open a property and expand the Escrow / Overpayment Credits panel.
  2. To open the escrow worksheet, in the Escrow(s) section, click Add. Add
  3. In the Escrow Worksheet dialog box, complete the following options as required.

    Escrow, Entering Escrow, non-Worksheet, 9035x, 001

    • Year

      The tax year for this escrow.

    • Escrow Type

      Select an escrow type from the drop-down list of types available for the selected tax year.

    • Escrow Due

      Enter the amount of escrow due.

    • Comment

      Enter a comment regarding the escrow. The comment is optional, but it can be used for entering additional information, such as a subdivision name or plat filing name.

  4. If needed, indicate if the property is split/segregated. This does not affect escrow calculation.
  5. Choose either Set in Full Pay Status or Set in Half Pay Status, which splits the amount into two equal amounts. Then set the payment due dates in the H1 Due Date and H2 Due Date fields as required.
  6. Do one of the following:
    • To save the data and leave the worksheet open, click Apply.
    • To save the data and close the worksheet, click OK.
  7. In the Escrow / Overpayment Credits panel, you can review the escrow records for a property with the following options:
    • To sort the escrow records according to one of the fields (such as Tax Year or Status), click that field’s heading. To list the records in the opposite order, click a second time.
    • To review and edit the details for an escrow record, double-click the record; the Escrow Worksheet opens.
    • The following fields in the panel relate to the escrow records and the total due on the property.
      • Total Escrow Available

        The total escrow paid that has not been applied to taxes.

      • Total Escrow Selected

        The total escrow paid that has not been applied to taxes for the selected rows.

      • Total Due on Property

        The total taxes, special assessments, and fees that are on the property.

      • Balance if Applied

        The amount displayed in this field is calculated by subtracting the value in the Total Escrow Selected field from the Total Due on Property field.

  8. To remove an escrow record from the Escrow / Overpayment Credits panel, select that record’s check box at the left of the row, and click Delete

    Note An escrow record can be removed only if the status of the record is Created.

Last updated on June 8, 2021

1.3.Entering Escrow in the Worksheet #

Purpose

Use this procedure to set worksheet options and assign escrow amounts to property records.

Note Advance taxes cannot be automatically calculated on properties valued through income approach, but an advance tax value can be entered manually using the override option in the following procedure.

Prerequisite

  • In order to perform this procedure, the following user right is required:
    • Receipting > Escrow > Create Escrow
  • The Escrow > Edit Segregation Status user right may be required.
  • The Enable Escrow Worksheet and Value Locking option is set to True in PACS.ADMIN (Tools > System Configuration > System (category) > Escrow).

    Note When a MH is sold and moved out of the county, taxes are due for the entire year that the MH would have been in the county. The taxpayer must pay these advance taxes and the excise tax for the sale. For more information on locking (or unlocking) a property’s appraised values (say, for the purpose of calculating advance taxes on a Mobile Home property that has moved), see Locking and Unlocking Values.

  • Escrow types have been set up in PACS.ADMIN (Tools > Code File Maintenance > General > Escrow Type).
  • To edit an existing escrow record, the escrow is in New or Created state.

    Note PACS estimates the taxes due in the escrow advance year (this typically occurs before bill creation). The calculation depends on the specifics of the selected escrow type.

    The aggregate levy rate for the property is determined and levy elements are calculated as follows: If, for example, Land elements are selected and the escrow is on a real or mobile home property, all land detail records for the property are totaled in the advance year. The estimated value for each is the land detail value * (aggregate levy rate / 1000) * (land percentage / 100).

    If Special Assessments are selected and the escrow is on a real or mobile home property, the estimated special assessment value is ([assessment_amt] + [additional_fee_amt]) * the special assessment percentage.

    The above estimates are summed to get the total advance taxes due. Senior exemptions are ignored when calculating this estimate.

Procedure

  1. In PACS 9.0, open a property and expand the Escrow / Overpayment Credits panel.
  2. To open the escrow worksheet, in the Escrow(s) section, click Add. Add
  3. In the Escrow Worksheet dialog box, complete the following options as required.

    Escrow, Escrow Worksheet, 001, 9035x

    Escrow Worksheet dialog with Worksheet functionality enabled

    • Taxpayer

      The taxpayer associated with the escrow record, and payor listed in the Payment Cart.

      • Change

        Begins the search for a different taxpayer to associate with the escrow record.

    • Tax Year

      The tax year for this escrow.

    • Escrow Type

      Select an escrow type from the drop-down list of types available for the selected tax year.

    • Calculation Date

      The end date used in calculating penalty and interest. This date must be greater than or equal to the Start Date of the selected Escrow Type code file.

      When creating a new escrow record, the default calculation date is the system posting date.

    • Property Split/Merge

      Indicates the property is involved in a split or merge.

    • Select Improvements to Lock

      This option is enabled if the selected Escrow Type is configured for locking Improvement values. This button opens a list of individual Improvements that may be selected for locking.

    • Recalculate

      After modifying Calculation Criteria options, values can be recalculated.

    • Calculated Escrow

      The escrow year’s estimated taxes due are calculated based on the assessed values for the year and the selected escrow type. Or, the amount can be entered manually by choosing Override, which requires the Escrow > Override Escrow Due Amount user right.

    • Property Taxes Due

      Due (& past due) property taxes for all levy bills, including compensatory/rollback taxes which are type ‘R’.

    • Special Assessments & Fees Due

      Special Assessments and Fees due (& past due) on the property based on the calculation date selected.

      Note Amounts due reflect taxes due at the time the escrow record is created. These taxes are generally delinquent.

    • Additional Fee

      The Fee type may be selected from the drop-down list and the amount entered in the field provided. This option is available when the escrow record is in the Created state.

    • Comment

      Enter a comment regarding the escrow. The comment is optional, but it can be used for entering additional information, such as a subdivision name or plat filing name.

      Notes

      – In rare instances, the Calculated Escrow Base Amount displayed on the worksheet may vary from the Taxes value displayed in the Property’s Taxable Summary dialog by $.01. This is a result of the different calculation methods and rounding for each value (access the Taxable Summary dialog by clicking Tax Summary in the Tax Area, Exemptions, & Special Assessments panel).

      – If all the criteria for inclusion is met (the selected Escrow Type code includes land in the calculation and there is a land component), then any productivity loss value is subtracted from the assessed value to determine the taxable value.

  4. Choose either Set in Full Pay Status or Set in Half Pay Status, which splits the amount into two equal amounts. Then set the payment due dates in the H1 Due Date and H2 Due Date fields as required.

    Note When paying escrow, each item selected in the worksheet is added separately to the payment cart (itemized) for processing.

  5. Do one of the following:
    • To save the data and leave the worksheet open, click Apply.
    • To save the data and close the worksheet, click OK.
  6. In the Escrow / Overpayment Credits panel, you can review the escrow records for a property with the following options:
    • To sort the escrow records according to one of the fields (such as Tax Year or Status), click that field’s heading. To list the records in the opposite order, click a second time.
    • To review and edit the details for an escrow record, double-click the record; the Escrow Worksheet opens.
    • The following fields in the panel relate to the escrow records and the total due on the property.
      • Total Escrow Available

        The total escrow paid that has not been applied to taxes.

      • Total Escrow Selected

        The total escrow paid that has not been applied to taxes for the selected rows.

      • Total Due on Property

        The total taxes, special assessments, and fees that are on the property.

      • Balance if Applied

        The amount displayed in this field is calculated by subtracting the value in the Total Escrow Selected field from the Total Due on Property field.

  7. To remove an escrow record from the Escrow / Overpayment Credits panel, select that record’s check box at the left of the row, and click Delete.

    Note An escrow record can be removed only if the status of the escrow record is Created.

Last updated on June 8, 2021

1.4.Locking and Unlocking Values #

Purpose

Use this procedure to lock or unlock a property’s appraised values in the Assessor role. This is often done for the purposes of calculating advance taxes on a Mobile Home property that has moved because when a MH is sold and moved out of the county, taxes are due for the entire year that the MH would have been in the county. The taxpayer must pay these advance taxes and the excise tax for the sale.

Values may only be locked in the current year, and the lock applies for that year only. After the year is certified, the locked values may then be modified through supplement processing as always.

Note the following:

  • On a Real property, all Land details are locked; individual improvements may be locked separately.
  • Individual Improvements may be locked on a Mobile Home property.
  • When locking a Personal property’s value, all segments are locked.
  • Land Details cannot be added to locked properties, and existing Improvement Details, Land Details (and Segments) cannot be deleted. However, when an element’s values are locked, much of its data is still editable when its detail is opened from the Property view.
  • Properties values using the income approach method cannot be locked, and their advance taxes cannot be calculated. But advance tax value can be entered manually using the override option in the Entering in the Escrow Worksheet procedure in the Escrow guide.

Prerequisites

  • In order to perform this procedure, the following user rights are required:
    • Property > Edit Property > Recalculate Property
    • Property > Edit Property > Lock Property Values
    • Property > Edit Property > Unlock Property Values

      Notes (1) Properties with Income Approach valuations cannot be locked, and properties with locked values cannot have their valuation method switched to Income Approach. (2) Locked properties cannot be part of a split or merge. (3) Exemptions cannot be added or removed from a locked property.

Procedure

  1. In PACS 9.0, open the property record and choose Commands > Lock Property Values to lock its values.
  2. If you are working with a Real or Mobile Home property, do the following:
    1. In the Lock Property Values dialog box, select the required eligible improvements to be locked.

      Escrow, Lock Property Values, 9035x 001

      Note If you attempt to lock an improvement designated as Homesite and assigned a Senior Exemption, a warning instructs you to create a new property with the Senior Exempt Homesite Improvement. This new property may be locked.

    2. If you are working with a Real property and do not wish to lock land values, deselect the Lock Land Value option.
    3. Click OK.
  3. If you are working with a Personal property, click OK to confirm your selection.

Next Steps

To unlock a property’s values, open the property record and choose Commands > Unlock Property Values.

Last updated on June 8, 2021

1.5.Paying Escrow #

Purpose

Use this procedure to process an escrow payment.

Prerequisite

  • In order to perform this procedure, the following user right must be assigned to your ID:
    • Receipting > Escrow > Collect Escrow

Procedure

  1. In PACS 9.0, open a property and expand the Escrow / Overpayment Credits panel.
  2. Select the escrow items to pay from the Escrow(s) grid and choose one of the following options:
    • Pay H1/Next to post the first half payment.
    • Pay Full to post the full or remaining payment.
  3. In the Payment Information section of the Post Payment dialog box, complete the following options as required.

    Post Payment Dialog Box Payment Info 2

    • Change Batch

      Click this button to create a new batch, select an already existing batch, or change the current batch. The selected batch is displayed in the field to the right of this button.

    • Drawer

      Click this button to create a new cash drawer, select an already existing cash drawer, or change the current cash drawer. The default is the last drawer you selected in the current PACS session.

      The cash drawer selected will be displayed in the field to the right of this button.

    • Paid Under Protest

      Select this option if the payment is being made under protest.

    • Paid By

      The payor. To clear this field and to document who the payment is being received by without creating a new taxpayer or selecting an existing taxpayer, click the X to the right of this field.

    • Change

      Click this button to change the payor; it opens the Account Search Wizard and will allow you to choose an existing taxpayer or create a new taxpayer.

    • Amount Due

      The amount due.

      In the payment cart, this field displays the total amount due from the cart.

    • Payment Code

      Indicates the type of payment.

      • Full – The taxpayer paid exactly the amount that was owed.
      • Partial payment – The taxpayer paid less than the amount that was owed and will have to pay the rest later. The money will be distributed among the bills and fees that can be partially paid.
      • Underpayment – The taxpayer paid an amount less than what was owed, but within the allowed underpayment variance. The taxpayer will not be billed for the difference.
      • Overpayment – The taxpayer paid an amount more than what was owed, but within the allowed overpayment variance. The taxpayer will not be refunded the difference.
      • Overpayment credit – The taxpayer paid more than what was owed outside of the allowed overpayment variance.  An Overpayment Credit will be created that can later be refunded.
  4. In the Amount Paid section, enter information about the tenders, one per row, used to make the payment.

    Post Payment Dialog Box Amount Paid 2

  5. To add a tender, click Add.
    • To delete a tender, select it and click Delete.
    • To edit a tender, double-click it and complete the following fields as required:
      • Tender Type

        The tender type, such as Check or Cash.

      • Amount Tendered

        The amount of the tender.

      • Ref. Number

        The reference number of the tender, such as the check number.

      • Desc. (Date, Name, etc.)

        Stores reference information of your choice. This field may be useful, for example, for storing individual payor names when there are multiple payors contributing to a payment.

      • DL Number

        The driver license number.

      • DL State

        The state in which the driver license was issued.

  6. In the Amount Paid section, complete the following fields as required:
    • Credit Card

      The amount of the credit card payment.

    • Type

      The type of the credit card, as selected from the drop-down list in this field.

    • Last 4#

      The last four digits of the credit card.

    • Auth. Code

      The authorization code of the credit card.

    • CCCC

      Credit card convenience charge of 3%, if applicable.

    • Swipe

      The amount in the Credit Card field plus the credit card convenience charge (CCCC). Total amount paid.

    • Total Paid

      The total amount of payments to be posted.

      In the Payment History panel, this field reflects the sum of the amounts in the Amount Paid column.

    • Balance Due

      The balance that will remain due on the bills included in the transaction.

    • Change Due

      Change due to the payor that was paid in excess of the amount due.

  7. In the Options section, select the following options as required:

    Post Payment Dialog Box Options 2

    • Print Receipt

      If the application is configured to use a receipt printer, a receipt printer is used to print a receipt.

      Receipt printers are configured in the Workstation Configuration dialog box in PACS.ADMIN (Tools > Configure Workstation).

    • Copies

      The number of receipts to print.

    • Validate Checks

      Select this option to validate the checks with a check validator attached to your workstation.

      For information about configuring this option, see Configurinf Workstation Devices.

    • Print Statement

      This option will print a tax statement for the properties and tax years included in the payment transaction. When this box is selected it will enable the As Of Date field to be used to calculate the penalty and interest on the statement.

  8. Click Post to post the payment.
  9. If you selected the Overpayment Credit payment code, in the Payment Distribution dialog box, specify the property or properties that should receive the credit and then click OK:

    Note If you need to select a property that is not listed, click Add to add the property to the list.

    payment distribution type dialog

  10. If a slip printer is configured for your workstation, after any receipts have been printed, in the Validation dialog box, use the following options as required:
    • Validate & Advance – Sends the validation line to the slip printer and advances the selection to the next row.
    • Validate – Sends the validation line to the slip printer.
    • Skip – Advances the selection to the next row.

Next Steps

After an escrow is paid, the system may lock taxable values on the property if (1) the escrow type code attached to the escrow record specifies value locking, (2) the escrow worksheet system setting is set to True in PACS.ADMIN (Tools > System Configuration > System (category) > Escrow), (3) the user has the Lock Property Values user right assigned to his/her ID (Property > Edit Property > Recalculate Property > Lock Property Values), and (4) the escrow was paid in full. If values are already locked, the system asks permission to unlock values, recalculate, and lock the values specified in the escrow type code again.

An event is generated when escrow is paid. The worksheet can be printed from the event.

Last updated on June 8, 2021

2.Applying Escrow #

2.1.Applying Escrow to a Property Record #

Purpose

Use this procedure to apply collected escrow to the amount due on a single property.

Prerequisite

  • In order to perform this procedure, the following use right is required:
    • Receipting > Escrow > Apply Escrow

Procedure

  1. In PACS 9.0, open a property and choose the Escrow / Overpayment Credits panel.
  2. Select the escrow items to apply, and choose one of the following options:

    Note All items selected should be for the same tax year.

    1. To select a batch for this processing, click Change Batch. In the Select Batch dialog box, choose a batch and click Select.
    2. Review the following fields in the Apply Escrow Wizard:
    • Total Taxes Due

      The total taxes currently due for the year.

    • Date Paid

      The date to use for applying the escrow.

    • Total Escrow Available

      The total escrow paid that has not been applied to taxes.

    • Amount of Escrow to Apply

      The escrow amount to apply.

    • PACS User

      The user who logged on to PACS 9.0.

    1. Select one of the following options (available only when relevant):
    • Generate a Refund

      When selected, the amount overpaid becomes a credit on the property.

      This is option is available only when there is a remaining balance of money collected.

    • Apply as an Over/Under Payment Variance
    1. Click Apply to apply the escrow.
Last updated on January 3, 2019

2.2.Applying Escrow to Multiple Properties #

Purpose

Use this procedure to apply collected escrow to the amount due on multiple properties with a single process. This procedure also allows for generating the Report of Collected Escrow and for reprinting receipts associated with escrow transactions.

Prerequisite

  • In order to perform this procedure, the following user right is required:
    • Receipting > Escrow > Apply Escrow

Procedure

  1. In PACS 9.0, choose Activities > Mass Maintenance (Escrow) > Mass Apply Escrow.
  2. To view mass apply escrow runs for a given year, select the year from the Tax Year drop-down list in the Mass Apply Escrow Run view.
  3. In the Mass Apply Escrow dialog box, click Add to begin a new run.

    Escrow, Mass Apply Escrow window, partial, 9035x, 001

  4. In the Year field of the Mass Apply Escrow Wizard, select the tax year.

    The Available Escrow Type column is populated with all available escrow types for the selected tax year.

  5. In the Available Escrow Types column, move an escrow type to apply escrow for to the Selected Escrow Type column.
  6. To apply escrow for only those properties that have been split or merged, choose Select Properties with Split/Merge Indicator Only.

    Escrow, Mass Apply Esc Wizard pg01, 9035x, 001

    Note Properties are marked as having been split or merged in the Escrow(s) grid on the Escrow/Overpayment Credits panel.

  7. Click Next to continue with the Mass Apply Escrow Wizard Select Properties dialog box.

    Selected properties are displayed. The properties listed here (1) have had their escrow collected for the selected tax year, and (2) have an escrow type matching one of the types selected in the previous dialog.

  8. Review the following fields:
    • Property ID

      The ID of the property associated with the escrow.

    • Owner ID

      The ID of the owner of the property associated with the escrow.

    • Owner Name

      The name of the owner of the property.

    • Escrow Amt

      The escrow amount collected for the year selected.

    • Taxes Due

      The taxes currently due on the property for the year selected.

    • Diff.

      The difference by which the escrow amount exceeds the total taxes due. A difference enclosed in parentheses means that it is negative.

    • % Diff.

      The percentage, based on total taxes due, of the difference by which the escrow amount exceeds the total taxes due.

    Escrow, Mass Apply Esc Wizard pg2, 9035x, 001

  9. Use the following options as required:
    • For properties with a difference between the amount due and escrow to be paid that is within the under/overpayment variance, select the Modify to Zero column option to modify the bill to the amount being paid.
    • To apply escrow to other properties associated via a split/merge with one of the displayed property IDs, click the ellipsis button in the Apply To column.

      Note When a single escrow is applied to multiple properties, the escrow is applied proportionally across the amounts due on the properties. Any remaining value is assigned to the original escrow property as an overpayment credit. If Modify to Zero is selected, the other properties’ bills are also modified if they are within the variance.

    • To delete a property from the list of properties, select the property and click Delete.
    • To view a property in the property view, select the property and click Details.
  10. Click Next to continue.

    Note We recommend that you create a batch if prompted to do so.

  11. In the Mass Apply Escrow Wizard Select Options dialog box, use the following options as required.
    • The field to the right of the Change Batch button shows the currently selected batch.
      • If this field is blank, you must select a batch for this processing by clicking Change Batch, selecting a batch in the Select Batch dialog box, and then clicking Select.
      • If this field is not blank, you can change the batch by clicking Change Batch, selecting a batch in the Select Batch dialog box, and then clicking Select.
    • To print receipts for the escrow applied once processing is complete, select Reprint Receipts.
    • To print corrected tax statements once processing is complete, select Print Tax Statements for properties not posted in full.

      Escrow, Mass Apply Esc Wizard pg3, 9035x, 001

  12. Click Next to continue with the Summary Page.
  13. On the Summary Page, review and verify the selected options. The PACS User field is the user who logged on to PACS 9.0.
  14. Click Finish to process the accounts.
  15. Review the amount displayed in the Total Escrow Available field. This is the amount of escrow in a Paid state from the selected run. To generate the Escrow Value Listing Report that lists totals of the escrow values collected in detail or summary format, click the Print button displayed next to this field.
  16. In the Mass Apply Escrow Run view, use the following options as needed:
    • Print Collected Escrow Applied

      Generates the Report of Collected Escrow for the highlighted run.

    • Print Escrow Value Listing
    • Reprint Receipts

      Prints receipts for the highlighted run.

Result

The escrow is applied to the selected properties. Depending on the number of properties selected, the process could be lengthy.

Last updated on June 8, 2021

3.Escrow Reports #

3.1.Generating an Escrow Collections Activity Report #

Purpose

Use this report to view the escrow collections activity for the specified years and other criteria.

Procedure

  1. In PACS 9.0, choose Reports > Escrow > Escrow Collections Activity Report.
  2. In the Escrow Collections Activity Report Dialog box, in the Escrow Year drop-down list, either select an escrow year for which to run the report or select ALL for all the years.
  3. Set one of the following in the Report Settings section:
    • To limit the report results to a specific batch ID or IDs, select Batch(es) and click the ‘‘ field to display the Select Batch dialog box. Select the batch IDs to include in the report.
    • To limit the report results to a date range in which the escrow batches were posted, select Balance Date and select a date range in the drop-down lists.

      Note If you select a beginning date and leave the end date blank, the end date will be set to the current system date.

    • To limit the report results to either specific property IDs or specific taxpayers, select Other.
      • To search by property ID, select Property ID, and then select Search to display the Property Search Wizard. Select the property IDs to include in the report.
      • To search by taxpayer, select Taxpayer, and then select Search to display the Account Search Wizard. Select the taxpayers to include in the report.
  4. To set the output settings, do the following in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  5. Click Preview to preview the report. Click Post to generate the report.
Last updated on January 3, 2019

3.2.Generating an Escrow Listing Report #

Purpose

Use this report to view all the properties for which the escrow was collected and/or applied, organized by property and date.

Procedure

  1. In PACS 9.0 choose Reports > Escrow > Escrow Listing.
  2. In the Escrow Listing Report Dialog box, in the Year drop-down list, select a year for which to run the report.
  3. To refine the criteria for the report, set one or more of the following in the Report Settings section:
    • To limit the report results to a specific escrow type code or codes, click Dots in the Escrow Type field to display the Escrow Type Selection dialog box. Select the escrow type codes to include in the report.
    • To limit the report results to a date range in which the escrow was posted, select a date range in the Collection Date drop-down lists.

      Note If you select a beginning date and leave the end date blank, the end date will be set to the current system date.

  4. To set the output settings, do the following in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  5. Click Preview to preview the report. Click Post to generate the report.
Last updated on June 8, 2021

3.3.Generating an Escrow Value Listing Report #

Purpose

Use this procedure to generate reports for the totals of the escrow values collected, either in detail or in summary format.

Procedure

  1. In PACS 9.0, choose Reports > Escrow > Escrow Value Listing.
  2. In the Escrow Value Listing Report Dialog box, in the Year drop-down list, select a year for which to run the report.
  3. To refine the criteria for the report, set one or more of the following in the Report Settings section:
    • To narrow down the report to a specific escrow type code or codes, click Dots in the Escrow Type field to display the Escrow Type Selection dialog box. Select the escrow type codes to include in the report.
    • To limit the report to collection dates within a specific date range, select the date range in the Collection Date drop-down lists.

      Note If you select a beginning date and leave the end date blank, the end date will be set to the current system date.

  4. To generate a detailed report, do the following in the Report Settings section:
    • Select the Detail option, and then select either or both of the following:
      • To include only properties with Amount Overpaid greater than zero, select Include only properties with Amount Overpaid not equal to zero.
      • To include only escrows that have not been applied, select Include only Escrows that have not been applied.
  5. To generate a summary report, select the Summary option in the Report Settings section. A summary report includes only the totals of escrow paid, escrow applied, tax amount, property tax variance, and the current taxable value,
  6. To set the output settings, do the following in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  7. Click Preview to preview the report. Click Post to generate the report.
Last updated on June 8, 2021

3.4.Generating a Collected Escrow Applied Report #

Purpose

Use this report to view the amount of collected escrow applied or refunded for the specified tax year, escrow type, and date range.

Procedure

  1. In PACS 9.0, choose Reports > Escrow > Collected Escrow Applied.

    The Collected Escrow Applied Report Dialog box is displayed.

    Escrow, Escrow Reports, Collected Escrow Applied, 001, 9035x

  2. In the Collected Escrow Applied Report Dialog box, in the Year drop-down list, select a year for which to run the report. Escrow applied during this year is eligible for inclusion in the report.
  3. To refine the criteria for the report, set one or more of the following in the Report Settings section:
    • To limit the report results to a specific escrow type code or codes, click Dots in the Escrow Type field to display the Escrow Type Selection dialog box. Select the escrow type codes to include in the report.
    • You can either select All Batches, or restrict the batches selected in one of the following ways:
    • To limit the report results to a specific batch ID or IDs, select Batch(es) and click Dots to display the Select Batch dialog box. Select the batch IDs to include in the report.
    • To limit the report results to a date range in which the batches were posted, select Batch Balance Date and select a date range in the drop-down lists.

      Note If you select a beginning date and leave the end date blank, the end date will be set to the current system date.

    • To limit the report results to a specific user who applied the escrow, select the user in the User Name drop-down list.
    • To include Escrows tied to specific properties, enter the Property IDs in the Property IDs field.
  4. To set the output settings, do the following in the Output Settings section:
    • In the Format drop-down list, select the report output format.
    • In the Filename field, enter the report file name.
    • In the Description field, enter a report description.
  5. Click Preview to preview the report. Click Post to generate the report.
Last updated on June 8, 2021
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